Job Description

POSITION SUMMARY

AACOM seeks a highly organized and resourceful Administrative Support Specialist to provide exceptional administrative support to the Office of the CEO and Executive Leadership Team. This role requires outstanding communication, multitasking, and problem-solving skills, combined with the ability to handle confidential information with the utmost discretion and professionalism. The ideal candidate thrives in a fast-paced, dynamic environment.

WHAT YOU’LL DO

The Administrative Support Specialist will play a crucial role in providing high-level support to the CEO and Executive Leadership Team, ensuring seamless day-to-day operations. Key responsibilities include managing and maintaining executive calendars, coordinating meetings, and handling travel arrangements with precision. Acting as a gatekeeper , the specialist will prioritize communications, prepare agendas, reports, and presentations , and handle sensitive information with the utmost discretion.

This role involves serving as a primary point of contact for internal and external stakeholders, drafting correspondence, and facilitating communication across teams under the guidance of the Chief of Staff. The specialist will organize travel, meetings and events, ensuring flawless execution of logistical details. Administrative duties include managing budgets , tracking expenses, maintaining records , and overseeing office supplies. The role also encompasses support for strategic initiatives and special projects, enabling efficient decision-making for the leadership team.

Qualifications

WHO WE NEED

Our ideal team member will be a proactive and detail-oriented individual who:

• Has proven experience supporting C-suite or senior executives.
• Excels in Microsoft Office Suite and executive-level correspondence.
• Demonstrates strong organizational, time management, and communication skills.
• Thrives in fast-paced environments, balancing multiple priorities with professionalism and discretion.
• Comfortable working with existing and emerging AI tools
• Holds an associate or bachelor's degree in business administration or a related field (preferred).

If you’re an adaptable, collaborative problem-solver who can anticipate needs and handle sensitive information with care, we want you on our team!

Additional Information

WHAT WE DO FOR YOU

• Annual bonus
• 403(b) with generous 10% employer contribution
• Medical, Dental, and Vision Insurance (effective on your first day)
• Company-Provided Life Insurance, Short-Term Disability, and Long-Term Disability
• Flexible Spending Account
• 12 annual company paid holidays
• Vacation & sick time benefits
• Reimbursements - Tuition, Wellness & Cell Phone
• And more!

**COMPENSATION & BENEFITS **
This is a full-time non-exempt position with health, dental, vacation and 403(b) benefits. The hourly rate for this position is $34 to $37 an hour at an estimated 37.5 hours per week.

REMOTE / HYBRID
This position is fully remote with some travel required.

ADDITIONAL INFORMATION
All your information will be kept confidential according to EEO guidelines.

AACOM values diversity and is committed to creating an inclusive work environment. We provide equal employment opportunities for all applicants and employees. We do not discriminate based on any legally protected class or characteristic. Employment decisions are made based on qualifications, merit, and business needs. If you need assistance or accommodation due to a disability, please let your recruiter know.

For consideration, interested candidates should submit a cover letter and resume. Your cover letter should address your experience, qualifications and why you are interested in joining the AACOM team.

Please visit: https://aacom.org/ for more information about the organization.