Job Description

St. Joseph Center (SJC), a multi-program social service agency is recruiting a Administrative Assistant for the ODR program. Serving as a team member and while adhering to the mission of St. Joseph Center, the Admin Asst. is responsible for providing both administrative and overseeing day-to-day expenses of the program/department.

The Office of Diversion & ReEntry (ODR) has awarded St. Joseph Center a contract to provide intensive case management services to individuals in the ODR program. The purpose of the ODR program is to divert individuals with serious mental, physical and/or substance use needs away from the criminal legal system and into tailored/long-term community-based care, housing and support services.

Under the supervision of an Agency Director(s), the Administrative Assistant will:

• Oversee program budget and expenses
• Track day to day program expenses
• Oversee SJC accounts and use appropriately to order supplies & supportive services for clients
• Support team with file monthly file reviews
• Support team with updating master client roster
• Perform administrative duties of program and provide support to the ODR teams
• Perform clerical duties to include but are not limited to computer tasks, faxing, mailing, filing and copying.
• Handles telephone and e-mail inquiries, responding when/as appropriate.
• Arranges conference calls, meetings and notifying all appropriate parties.
• Assists in the coordination and set-up of scheduled meetings.
• Creates and modifies Word/Excel documents as directed.
• Performs data entry related tasks.
• Other duties as assigned.

Qualifications

Qualifications:

• Knowledge and use of computers and software including but not limited to Excel and Word required.
• Experience with data input and filing required.
• Ability to multi-task and attention to detail required.
• Previous office experience preferred.

SUPERVISORY RESPONSIBILITIES

This position has no direct supervisory responsibilities, but may guide or orient lower-level support, technical, or professional staff.

WORK ENVIRONMENT

The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and lack of personal hygiene. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations.

The noise level in the work environment is usually moderate in an office setting. Sometimes work may become stressful when working under pressure.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs.

Additional Information

Benefits: Excellent Benefits package available.

Status: Full time/Non-exempt

Pay Range: $21.5/hour

At St. Joseph Center, pay ranges are set using the best available market data for the job at the required location. To determine salary for a candidate, we consider the candidate's skills and capabilities for the job compared with expectations for the position.

Employment with St. Joseph Center is contingent on completion of satisfactory background check.

For consideration, please submit cover letter and resume. St. Joseph Center is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, or status as a protected veteran. All applicants for employment are invited to voluntarily self-identify their gender, race, ethnicity, and veteran status, by completing the EEO Information. Providing your EEO Information is voluntary and refusal to self-identify will not subject applicants to any adverse treatment. Similarly, applicants who do self-identify will not be subject to any adverse treatment based on the information they provide.

St. Joseph center invites you to review the current "EEO is The Law" poster as part of the application process. A link to the current poster is located here.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf