Title: Admissions Assistant
Reports to: Admissions Coordinator
General Description of Duties and Responsibilities:
The Admissions Assistant is responsible for partnering with families throughout the admissions process, from point of inquiry through student enrollment. This will include assisting in the recruitment and retention of students to sustain and grow GCA’s enrollment and assist with clerical office duties, and GCA events. The Admissions Assistant will embody the mission, vision, and core values of GCA while demonstrating a commitment to professionalism and relational support within the GCA community.
Essential Job Requirements
● Professionally and relationally present Grace Christian Academy to prospective families. This includes assistance in systematic and efficient handling of applications, communication with students and their parents, tours of the school, student shadow days, family interviews, arranging admissions screenings, securing necessary student credentials/documentation, and communicating final admission decisions to the appropriate individuals.
● Become knowledgeable of RenWeb (school database) and maintain consistent formatting of data provided by families when enrolling.
● Maintain accurate records of tours, inquiries, student status, wait lists, and other admissions-related documents under the leadership of the Admissions Coordinator and Executive Director of Development.
● Assist in the onboarding of new students to the school.
● Assist the Admissions Coordinator in collaborating with the Communications and Marketing Director and Graphic Designer to develop admissions-related materials (ads, mailings, web pages, publications, etc.) that represent the school to prospective families and our community.
● Arrange for teachers, coaches, and students to participate in admissions events as needed.
● Represent the school at various gatherings and conferences related to admissions.
● Must be willing to work occasional nights and weekends.
● Perform other duties related to this position as requested by the Executive Director of Development and the Development Team.
Spiritual
● Must have a clear testimony of personal faith, a passionate relationship with Jesus Christ, and a lifestyle of biblical integrity.
● Support the Baptist Faith and Message 2000 and The Nashville Statement
● Loyal to the mission, vision, and core values of GCA.
Education
● Bachelor’s Degree from an accredited college or university.
● Willingness to obtain ACSI certification.
Experience
● Work history within a K-12 school or relevant non-profit environment.
● Experience working as a team player.
● Proven ability to assist with implementing programs and events.
Technical skills
● Ability to use a computer, fax, telephone, and copy machine.
● Proficient in basic Microsoft Office applications.
Miscellaneous
● Must have excellent interpersonal skills and a high degree of emotional intelligence.
● High attention to detail and accuracy.
● Warm, hospitable personality.
● A positive attitude and poise under pressure.
● Must be an effective communicator - professionally, tactfully, and effectively communicating to a wide variety of individuals through written and spoken word.
● Organization of small- and large-scale admissions events.
● Must be able to maintain a high level of confidentiality.
● High level of motivation and personal accountability.
● A spirit of dedication, commitment, flexibility and responsiveness.
● Must be comfortable in a multi-tasking environment.