Job Summary

As a Business & Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, and even running essential and non-essential errands. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, self-reliant, and can multitask, often working on multiple projects at once.

Personal Assistant Responsibilities

Spreadsheets for tax prep, itemized deductions, communicating with CPA

Providing transportation for child, as needed

Maintaining and updating calendars for personal and business commitments

Scheduling appointments, meetings, and events

Decluttering maintain a tidy living and working space

Running errands such as grocery shopping

Clean out fridge

Meal prepping and cooking

Manage garbage & recycling

Dishes & laundry

Going through mail

Pay bills

Filing bills

Manage receipts

Manage emails

Assisting with additional tasks and projects as required

Long-term Rental Property Responsibilities

Manage rental properties & periodic inspections

Renew rental license

Lease updates

Showings

Rent rolls

CRP forms

Schedule maintenance

Sending statement and applicable documents and information to bookkeeper

Assisting with additional tasks and projects as required

Short-term Rental Property Responsibilities

Open calendar and set pricing

Communicate with guests

File receipts

Schedule maintenance

Renew rental license

Assisting with additional tasks and projects as required

Advantage Electric Responsibilities

Business line phone support/office back-up reception

Manage company returns and will-call pick-ups

Run parts to employees

Costo runs

Oversight of company employees:

Review clock-in & out times and cross-reference with camera footage

Monitor truck whereabouts

Assisting with additional tasks and projects as required

Qualifications

Prior experience in business, personal or executive assistance roles preferred

Excellent organizational and time management skills

Strong communication and interpersonal abilities

Valid driver's license and clean driving record

Ability to handle confidential information with discretion

Flexibility and adaptability to meet changing needs and priorities

Attention to detail and a proactive approach to problem-solving

Mindfulness: ensuring attention to detail and a focus on the present moment

Perceptiveness: anticipate needs and understand nuances in communication

Proactive: seeks out tasks and solutions without needing constant direction

Self-starter: able to independently initiate and complete tasks efficiently

Takes initiative: showing a willingness to step up and take charge of situations as they arise