Job Summary
As a Business & Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, and even running essential and non-essential errands. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, self-reliant, and can multitask, often working on multiple projects at once.
Personal Assistant Responsibilities
Spreadsheets for tax prep, itemized deductions, communicating with CPA
Providing transportation for child, as needed
Maintaining and updating calendars for personal and business commitments
Scheduling appointments, meetings, and events
Decluttering maintain a tidy living and working space
Running errands such as grocery shopping
Clean out fridge
Meal prepping and cooking
Manage garbage & recycling
Dishes & laundry
Going through mail
Pay bills
Filing bills
Manage receipts
Manage emails
Assisting with additional tasks and projects as required
Long-term Rental Property Responsibilities
Manage rental properties & periodic inspections
Renew rental license
Lease updates
Showings
Rent rolls
CRP forms
Schedule maintenance
Sending statement and applicable documents and information to bookkeeper
Assisting with additional tasks and projects as required
Short-term Rental Property Responsibilities
Open calendar and set pricing
Communicate with guests
File receipts
Schedule maintenance
Renew rental license
Assisting with additional tasks and projects as required
Advantage Electric Responsibilities
Business line phone support/office back-up reception
Manage company returns and will-call pick-ups
Run parts to employees
Costo runs
Oversight of company employees:
Review clock-in & out times and cross-reference with camera footage
Monitor truck whereabouts
Assisting with additional tasks and projects as required
Qualifications
Prior experience in business, personal or executive assistance roles preferred
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Valid driver's license and clean driving record
Ability to handle confidential information with discretion
Flexibility and adaptability to meet changing needs and priorities
Attention to detail and a proactive approach to problem-solving
Mindfulness: ensuring attention to detail and a focus on the present moment
Perceptiveness: anticipate needs and understand nuances in communication
Proactive: seeks out tasks and solutions without needing constant direction
Self-starter: able to independently initiate and complete tasks efficiently
Takes initiative: showing a willingness to step up and take charge of situations as they arise