Job Description

The Payroll & Billing Coordinator is responsible for processing all aspects of weekly payroll for employees.

THE PRIMARY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

• Monitor submissions of approved timesheets and accurately enter data into the payroll system
• Audit timesheets and compare them to payroll
• Ensures valid data transfers between systems
• Run weekly payroll
• Enter new hires into the payroll system, add wage garnishments, health insurance deductions, etc. into the system as required
• Confirm the calculation of wages, overtime, and deductions to ensure compliance with applicable federal and state laws, regulations, and labor agreements/contracts
• Responsible for the coordination of efforts between payroll, human resources, finance, operations, and other departments to ensure proper flow and maintenance of employee data
• Establish/maintain employee records
• Ensure employee changes are entered correctly and made on a timely basis
• Billing for consultant hours through client VMS portals
• Reviewing VMS Contracts to ensure billing compliance
• Billing on employee incidentals and expenses such as hotel, travel, rent, per diems, daily allowances, etc.
• Reconciliations
• Dispute resolution
• Working directly with employees to ensure receipt and accurate entry of expenses
• Work in Excel, ADP, and Bullhorn to manage data

QUALIFICATION AND SKILLS:

• Must have at least 1-3 years of payroll processing and data entry experience, preferably in a healthcare staffing setting
• Proficient in Microsoft Office Applications, most importantly Excel (MUST BE PROFICIENT AND HAVE A WORKING KNOWLEDGE OF PIVOT TABLES AND VLOOKUPS)
• H.S. diploma or GED is required. Associates degree preferred
• Maintain confidentiality and discretion
• Ability to work in a fast-paced environment
• Excellent verbal and written communication skills
• Detail-focused and results-oriented
• Ability to problem solve, meet deadlines and prioritize

Company Description

Aequor Healthcare, is an US based staffing company that staff traveling healthcare professional with many careers around the U.S.