Job Description

A Single Family Office in Newport Beach is seeking an Executive Assistant to join its team to manage operations for its principal.

CORE RESPONSIBILITIES:

• Manage calendar and coordinate all appointments for principal and spouse (including professional, personal, and medical appointments).
• Extensive travel arrangements (private and commercial) for principal and extended family – including air, yacht charter, dining, and transportation.
• Oversee crew and manage charter and maintenance calendar for aircraft.
• Manage residential staff and vendors; project manage renovations and repairs across multiple residences; manage cars and maintenance schedules.
• Maintain medical files, coordinate in-home care and attend medical appointments as necessary.
• Assist with office operations, including sorting mail, ordering office supplies, and organizing files.
• Oversee 24-unit residential portfolio with property management company.
• Facilitate principal’s mentorship program with MBA students at partnering universities.

REQUIREMENTS:

• Bachelor’s degree required
• 5+ years of executive assistant (or similar) experience
• Maturity and discretion with regard to confidential information
• Exceptional intuition with the ability to proactively anticipate needs
• Independent decision-making abilities with strong judgment
• Ability to multitask, prioritize, and maintain grace in a fast-paced environment while having meticulous attention to detail and organization
• Excellent written, verbal, and interpersonal communication skills
• Advanced proficiency with the MS Office Suite
• Available after hours as needed. A high level of responsiveness is required at all times.
• Employ a jack of all trades mentality

COMPENSATION:

• $100,000 – $150,000 annual salary depending on experience
• 60% employer contribution to medical, dental and vision for employee and family
• 20 days’ PTO in addition to 8 national holidays