Job Description

SAINT ALOYSIUS PARISH

JOB TITLE: Parish/School Business Manager

INTERESTED CANDIDATES CAN FORWARD A LETTER OF INTEREST AND RESUME

TO FATHER JOSEPH MALONEY, PASTOR AT FRMALONEY@SAINTALOYSIUS.NET

MAJOR RESPONSIBILITIES: The Business Manager supervises the temporal aspects of parish/school activity (including finances) and accepts the day to day responsibilities associated with these areas. The Business Manager provides support and advice to the Pastor/Principal regarding financial management, parish staff and general operations.

SUPERVISED BY: Pastor

WORK SCHEDULE: Full-time

REQUIRED SKILLS AND ABILITIES:

• Strong financial background and knowledge of accounting systems (QUICKBOOKS, FACTS)

• A working knowledge of pastoral ministry and experience working in a parish setting

• Strong computer skills (MICROSOFT OFFICE SUITE, PARISH DATA SYSTEMS)

• Strong interpersonal skills and ability to problem solve

• Ability to work with and maintain confidential information

• Demonstrate an understanding, respect and support for Roman Catholic Church teaching, mission and values.

JOB RESPONSIBILITIES:

A. FINANCIAL MANAGEMENT

1. FINANCIAL RECORDS

• Perform and/or supervise the accounting function of the parish/school. The Business Manager needs to fully understand and be responsible for the parish/school accounting system (QUICKBOOKS, FACTS) from original entry through financial statements.
• Prepare or require the preparation of monthly, quarterly and year-to-date financial reports for review by the Pastor/Principal and the Parish/School Finance Council. Fiscal year-end financial reports should be submitted on a timely basis to the Office for Parish Service & Support
• Perform and/or supervise the maintenance of parishioners' contribution and students' tuition records.
• Perform and/or supervise the processing, entering and payment of all parish/school bills including those due to the Archdiocese on a timely basis.
• Perform and/or supervise the processing of payroll and meet payroll tax deposit requirements, as well as insuring that all Archdiocesan reporting is completed timely.
• Perform and/or supervise the maintenance of other financial records required by the Archdiocese or the Pastor/Principal.
• Review all long and short term contracts encumbering the parish/school for goods or services prior to signature by appropriate staff. Review all long and short term contracts coming up for renewal within the appropriate time frame to either negotiate renewal and/or require a bid process for replacement.

1. FINANCIAL INTERNAL CONTROL

• Develop and monitor a strong system of internal control for parish/school processes.
• Maintain security procedures to ensure the safety of parish/school funds.
• Review all invoices prior to payment for reasonableness and accuracy. Both invoices and checks should be submitted to the Pastor/Principal for approval and Pastor for signature.

1. FUNDS MANAGEMENT

• Monitor and reconcile all parish/school bank accounts. Maintain surplus funds in insured accounts which are interest bearing.
• Schedule vendors' payments to obtain purchase discounts.

1. BUDGET

• Coordinate, along with the parish/school leadership, the preparation of, at a minimum, a balanced annual operating budget for the parish/school.
• Submit the balanced annual budget for review and approval to the Pastor/Principal and Parish/School Finance Council. Balanced operating budgets should be submitted on a timely basis to the Office for Parish Service & Support.
• Review and analyze the financial reports by comparing the actual receipts and expenditures with the approved budget on a monthly/quarterly basis and advise the Pastor/Principal and Finance Council of significant variances.

B. PERSONNEL

• Supervise the maintenance of personnel records for all staff and be certain they include all pertinent information relating to the employees. Determine that all appropriate federal, state and local taxes as well as benefit deductions are accurately withheld.
• Where appropriate, participate in or be responsible for the hiring and termination of employees subject to the prior approval of the Pastor/Principal. Ensure that all payroll and fringe benefit records are properly processed.
• Supervise the training of new parish employees, when required.
• Conduct the employee benefits open enrollment. Handle requests to change benefits and ensure the accuracy and timeliness of insurance charges and deductions both in payroll as well as benefit billing, according to Archdiocesan and parish/school policy.
• Monitor the parish's/school's employment policy to be certain that it complies with all laws concerning health and safety standards, employment of minors, and with Archdiocesan employment policies regarding employee benefits. Monitor and review employee items such as reasonable assurance letters, contracts, timecards and termination records.

C. PHYSICAL PLANT

• Conduct an ongoing inspection of parish/school grounds and buildings to ensure that the property is maintained in a safe and aesthetic manner.
• Supervise the activities of the parish/school maintenance staff, and inspect all completed maintenance and repair projects.
• Obtain competitive prices and purchase supplies and equipment from vendors offering the best quality items for the most reasonable price.
• Conduct capital addition and improvement surveys and submit reports to the Pastor/Principal and the Finance Council concerning the nature of the work required, the priority of completion, and the estimated cost, if available.
• Be certain that all procedures followed in connection with repair, renovation, and construction projects conform to the Policies, Procedures, and Guidelines for Archdiocesan Capital Projects. This would include real estate and insurance transactions.

D. PARISH/SCHOOL ORGANIZATIONS

• Monitor compliance with Archdiocesan policy regarding parish/school organization bank accounts.
• Review the financial reports of parish/school organizations prior to their submission to the Pastor/Principal.
• Review the bank statements and cancelled checks of parish/school organizations prior to releasing them to the organizations' treasurers.
• Coordinate the fund-raising efforts of the parish/school organizations to prevent duplication of effort and to ensure their compliance with legal and insurance requirements.
• Supervise the storage of the organizations' financial records which are over a year old in the rectory/school.

E. PASTOR/PRINCIPAL REQUIREMENTS

• Any additional duties as required by and in support of the Pastor's/Principal's responsibilities to the parish/school.

JOB POSTED BY APPLICANTPRO