Asset Management Administrator (Entry-Level)

Location: Salt Lake City, UT - This is fully onsite for the first 6 months with potential to go hybrid after.

We are seeking a detail-oriented and proactive Asset Management Administrator to join our team. This individual will be responsible for maintaining the company's asset database, overseeing end-of-lease procedures, and assisting with sustainability reporting. The ideal candidate will be organized, have strong communication skills, and possess a solid understanding of asset management processes and sustainability practices.

Essential Duties:

Maintain Asset Records

• Enter and update asset information accurately in the company’s asset database.

• Update asset statues, such as location changes, lease returns, extensions, or other changes to the asset’s condition.

• Work with other departments to ensure asset records are consistent and up to date.

Support Sustainability Tracking

• Collect and record data related to asset recycling, energy usage, or other environmental metrics.

• Assist in compiling information for sustainability reports used in internal reviews or customer

• submissions.

• Help ensure that asset handling supports the company’s environmental and CSR policies.

• Email sustainability reports to active customers or upload them into customer-specific portals

• according to their preferences.

Reporting & Administrative Tasks

• Generate simple reports on asset status, lease timelines, and sustainability data using templates and tools provided.

• Keep digital files and documentation organized and accessible, including lease agreements and compliance records.

• Send recurring reports to customers, following established schedules and customer needs.

Team Collaboration & General Support

• Provide day-to-day support to the asset management team and related departments like finance and operations.

• Help answer basic questions about asset procedures or provide documents to team members as needed.

• Support small projects or training activities by preparing materials or updating documentation.

Diversity Spend Reporting

• Request monthly or quarterly reports outlining spend by each customer from the accounting team on a monthly and quarterly basis and format data into a Merrimak Diversity Spend Report.

• Email the reports to active customers or upload them into customer-specific portals according to their preferences.

• Maintain a log of completed submissions and assist in ensuring all reports are delivered on time.

Education & Experience:

• Entry-Level position (1 - 3 years of experience)

• Bachelor’s degree in business administration, Asset Management, or a related field, or combined experience with education.

• Experience in asset management, lease administration, or sustainability reporting is preferred, but not required.

• Knowledge of sustainability practices, including carbon footprint reduction, recycling, and environmental compliance.

• Familiarity with asset management systems or databases.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong attention to detail and organization skills.