Our Client is seeking an Assistant IP Administrator in Tampa, Florida to support its growing national intellectual property practice group.

Responsibilities

• Docket incoming and outgoing papers and communications and maintain and update IP docketing system
• Correspond with clients and prepare reporting letters
• Instruct and correspond with counsel for international IP filings
• Generate IP status, attorney docket, and other reports as needed
• Manage patent, trademark, and copyright portfolio deadlines
• Prepare application and maintenance filings with USPTO and Copyright Office
• Create IP assignment, power of attorney, and chain-of-title documents
• Draft patent, trademark, and copyright formalities documents
• Draft patent application information disclosure statements
• Conduct preliminary trademark clearance searches
• Review and flag comprehensive trademark search reports
• Draft initial office action responses
• Perform IP due diligence, chain-of-title, and ownership searches
• Investigate specimens of use for trademark filings
• Collaborate with attorneys and legal administrative assistants to manage IP deadlines
• Provide advanced administrative support to the firm-wide IP Administrator by participating in day-to-day departmental administrative affairs
• Investigate infringement and draft cease and desist letters for attorney review
• Familiarity with managing USPTO deposit account and financial systems
• Provide support for intellectual property dispute proceedings before the USPTO (e.g., TTAB and PTAB) and US federal district courts

Minimum Requirements

• High school graduate required; associate or other undergraduate degree preferred.
• Previous experience in an IP role within a law firm or corporate legal department managing an IP docket and familiarity with IP prosecution filings required.
• Excellent organizational skills and outstanding attention to detail.
• Excellent written communication skills.
• Ability to manage multiple projects and deadlines is crucial in this role.
• Proficiency in Microsoft Office.
• Knowledge of US patent, trademark, and copyright laws and procedures preferred.
• Familiarity with international IP laws and procedures (e.g., PCT, Madrid filing protocols) preferred.
• Familiarity with IP litigation procedures a plus.
• Familiarity with domain name registration, maintenance, and dispute procedures preferred.
• Familiarity with software tools commonly used in law firm IP departments (e.g., patent and trademark search tools, docketing software, domain registrations, etc.) a plus.