GENERAL DESCRIPTION:

Coordinates all aspects of audits and inspections between clients and auditors and, as time is available and as directed, assists other management level personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate and arrange Inspections and Audits between auditor and company as per Scheduling Inspection/Audit procedures.

• Monitor all correspondence and ensure timely reply to requests and or questions regarding the scheduling of vessel inspection and audits.

• Prepare and distribute checklists and forms relating to Inspections and Audits.

• Review and approve inspector and auditor invoices.

• Assist in preparing invoices.

• Send weekly and monthly information emails to inspectors/auditors in accordance with procedures.

• Prepare and send certificates (e.g. ISSC and SMC) for Auditors before an Audit.

• Send last inspection/audit report to inspector who is scheduled to conduct the inspection or audit.

• Maintain computer records using relevant software to create and maintain databases and spread sheets regarding Inspections and Audits.

• Notify DPA and/or CSOs and clients when inspections are due or overdue in accordance with “Scheduling inspection/Audit” procedures.

• Print and prepare audit reports.

• Establish and maintain inspector records in accordance with relevant procedures.

• Update website with auditor information

• Miscellaneous duties and projects as requested by supervisor and executive level staff.

GENERAL QUALIFICATION GUIDELINES:

Experience, Education and Certification

• Some college education required. College degree preferred.

• Minimum one year of Administration experience. Additional formal secretarial and clerical training preferred

• Maritime experience preferred

Knowledge, Skills and Abilities

• Proficient knowledge of Microsoft Office application and use of general office equipment

• Ability to organize and prioritize work and meet deadlines

• Well developed interpersonal and communication skills

• Ability to work in a team environment

• Speak and understand English

• Strong skills in English grammar and composition

EEO Compliance:

Ryde is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Ryde will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.