Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Full job description

Job Summary:

Vics and Jims Collision center is seeking an organized and detail-oriented Administrative Assistant to join our dynamic team. As a key member of our administrative team, the successful candidate will provide support to various departments and assist with a variety of administrative tasks. The ideal candidate will have excellent communication skills and have experience with data entry and file management. Responsible for ensuring a World Class Customer Experience.

Key Job Responsibilities

• Answer the phones with a friendly greeting.

• Greet customers as they walk through the door.

• Check in customers dropping off for body work or an estimate.

• Check in parts as they are dropped off by vendors and place in appropriate bins in the back room.

• Match Initial and supplement summaries as they are handed to you.

• Pay Monthly statements from vendors after matching invoices to statement in a timely manner.

• Call on Initial and supplement payment status from the insurance companies as vehicles are being repaired.

• Check on status of supplement payments after customers pick up their vehicle.

• Process part returns that are damaged or not needed during the repair process as needed.

• Contact vendors about returns if required to let vendor know about a return that needs to be picked up.

• Call customers to schedule an appointment for body repair according to the shop availability.*§ Update customers during the repair process.

Skill/Requirements

High school diploma or GED

Minimum 1 year of related auto body or auto dealership experience

Ability to effectively communicate with others, oral and written

Organization , multi-tasking; adapts easily to fast-paced environment

Personable, friendly demeanor with World Class customer service skills.

Data entry

Job Type: Full-time

Pay: $20 - $25 per hour depending on Experience

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Schedule:

Day shift

Monday to Friday