Position: Court Bailiff Salary: $38,074

Department: Superior Court

Location: South Bend

Status: Full Time

Job Category: COMOT (Computer, Office Machine Operation, Technician)

FLSA Status: Non-Exempt

Description:

This position is full-time, non-exempt and is covered under the Saint Joseph County Employee Policy Manual.

Hours: 8:00 a.m. to 4:30 p.m. Shift Times: Monday through Friday

Essential Functions:

Prepare and maintain electronic and/or paper files of the Court and provide Judge with necessary files and docket sheets. Update and file dockets at the end of each day.

Research cases and prepare summaries, as requested.

Maintain Court’s hearing and trial calendars and maintain flow of cases.

Prepare the courtroom for the daily court activities; secure courtroom between hearings and at the end of the work day.

Review proposed minute entries and proposed orders submitted to the Court.

Serve as liaison to the Clerk’s Office, providing information and assistance as requested.

Oversee bench trials and jury trials, enforce Superior Court rules and monitor Court proceedings, including passing exhibits, monitor jury and audience, and ensure presence of proper Court security.

Receive and review jury lists for completeness and eligibility and prepare jury lists for attorneys, Judge and Court Reporter. Call jurors, respond to questions, and receive and review excuses from jury duty with Judge and attorneys.

Ensure the integrity of jury deliberations, issue instructions and safeguard juror welfare and compliance with proper Court procedures.

Calculate jury fees and forward to Court Administrator or Auditor’s Office as appropriate.

Perform related duties as assigned.

Report directly to Judge for daily operational assignments; report to Court Administrator for payroll and personnel issues.

Qualifications:

Must have a high school diploma or GED. College degree preferred.

Must be at least 18 years of age.

Must have proficiency with Microsoft Office Suite and ability to research.

Ability to communicate effectively, orally and in writing, with co-workers, other County departments, Clerk’s Office, attorneys, jurors, and the public, including being sensitive to professional ethics, disabilities, as well as to gender, ethnic, racial and cultural diversities.

Understand the standard practices and procedures of the Court and have the ability to oversee Court proceedings, monitor juries and deliberations, and ensure proper scheduling of Court hearings.

Knowledge of standard English grammar, spelling and punctuation.

Ability to maintain accurate and organized files and prepare correspondence and documents as required.

Know an extent of legal terminology, standard legal documents and petitions, and have the ability to maintain and update Court files and dockets accordingly.

Proficient in operating standard office equipment including, but not limited to, a computer, printer, scanner, copy machine, telephone, and fax machine.

Ability to provide public access to or maintain confidentiality of information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Capable of serving the public competently and with diplomacy and respect, including occasional encounters with irate/hostile persons.

Understand verbal and written instructions and has the ability to memorize, retain, and carry out such instructions.

Competent to work alone with minimum supervision and with others in a team environment.

Proficient with working under time pressure and balancing several tasks at the same time.

Ability to occasionally work extended, evening and/or weekend hours, if directed by Judge.