Job Description

An energetic experienced professional who is accustom to wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks. Ability to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting a small office of diverse people.

CONSTRUCTION/CUSTOM HOME BUILDING OFFICE MANAGER will ensure organizational effectiveness, efficiency, and safety. This position is responsible for developing processes and procedures for a small residential construction company and must be construction savvy and understand the industry. This position will also be responsible for intra-office communication protocols, streamlining administrative procedures, inventory control and construction accounting.

RESPONSIBILITIES:

• Point person for maintenance, mailing, shipping, supplies, equipment, construction draws, invoices and accounting (AR/AP).
• Organize and schedule meetings and appointments
• Partner with the Chief Operations Officer to maintain office policies as necessary
• Understand accounting processes and is an expert with QUICKBOOKS Desktop
• Organize and create office operations and procedures
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Provide general support to new vendors, clients, and construction staff
• Responsible for managing office services by ensuring office correspondences are controlled, filing systems are maintained, supply requisitions are reviewed and approved
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Ensure filing systems are maintained and current
• Ensure security, integrity, and confidentiality of data
• Monitor and maintain office supplies inventory
• Maintain a safe and secure working environment

REQUIREMENTS:

• Proven office management, administrative or assistant experience
• Knowledge of construction office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• High level of proficiency in MS Office (Outlook, PPT, Excel and WORD) and QUICKBOOKS
• Knowledge of construction accounting, data and administrative management practices and procedures

OFFICE MANAGER KEY SKILLS & PROFICIENCIES:

• Communication
• Problem Solving
• Decision Making
• Planning and Organization
• Time Management
• Attention to Detail
• Accuracy
• Initiative
• Integrity
• Adaptability
• Teamwork
• Budgeting
• Developing Standards
• Process Improvement
• Inventory Control
• Supply Management

Company Description

Bella Villa is a small custom home design build firm. We are in a growth mode and are looking for people who are willing to grow with us. This position may not always have 40hrs per week so we are looking for an individual with flexibility and vision.