Office Manager Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values:

Safety . We are committed to providing a safe work environment. This is always our priority.

People . Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Required Skills

Key Tasks and Responsibilities

• Handle joint venture billings for back charge to division and corporate entities
• Manage employee status records
• Monitor personnel employment changes including transfers, new hires, terminations, salary and benefit administration
• Manage project/procurement status records
• Provide Management Support for Central, East, and Southern offices
• Supervise one Administrative Assistant
• Compile timecards and payroll information for processing
• Order necessary items for new hires
• Code, process, and review invoices
• Review ledgers for accuracy
• Prepare Contract Revenue/Contract Billings reports
• Plans events for division meetings, business meetings, and teleconferences
• Work on special projects
• Assume additional responsibilities as directed by division and corporate management
• Travel as required to attend, but not limited to, meetings, site visits, training, etc.

Skills and Abilities

• Maintain a high level of accuracy in preparing and entering data
• Maintain confidentiality in all matters
• Exercise good judgment in handling business and personnel matters
• Excellent interpersonal skills
• Actively engaged in strengthening the Division’s esprits de corps
• Proactively resolves matters before becoming problems
• Continually improve Division administrative processes
• Makes decisions and acts independently
• Strong listening skills
• High level of accuracy and attention to detail while working with multiple tasks
• Very high degree of organizational skills
• Effective written and verbal communication skills
• Proficient with general computer operations and has ability to operate spreadsheets, word processing, finance system (eCMS), e-mail, and teleconference programs
• This position requires excellent time management skills

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Education/Experience

• High School Diploma or equivalent required, Associate’s degree in Business or related area preferred
• 3-5 years of previous administrative experience required

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.

Required Experience

Key Tasks and Responsibilities

• Handle joint venture billings for back charge to division and corporate entities
• Manage employee status records
• Monitor personnel employment changes including transfers, new hires, terminations, salary and benefit administration
• Manage project/procurement status records
• Provide Management Support for Central, East, and Southern offices
• Supervise one Administrative Assistant
• Compile timecards and payroll information for processing
• Order necessary items for new hires
• Code, process, and review invoices
• Review ledgers for accuracy
• Prepare Contract Revenue/Contract Billings reports
• Plans events for division meetings, business meetings, and teleconferences
• Work on special projects
• Assume additional responsibilities as directed by division and corporate management
• Travel as required to attend, but not limited to, meetings, site visits, training, etc.

Skills and Abilities

• Maintain a high level of accuracy in preparing and entering data
• Maintain confidentiality in all matters
• Exercise good judgment in handling business and personnel matters
• Excellent interpersonal skills
• Actively engaged in strengthening the Division’s esprits de corps
• Proactively resolves matters before becoming problems
• Continually improve Division administrative processes
• Makes decisions and acts independently
• Strong listening skills
• High level of accuracy and attention to detail while working with multiple tasks
• Very high degree of organizational skills
• Effective written and verbal communication skills
• Proficient with general computer operations and has ability to operate spreadsheets, word processing, finance system (eCMS), e-mail, and teleconference programs
• This position requires excellent time management skills

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Education/Experience

• High School Diploma or equivalent required, Associate’s degree in Business or related area preferred
• 3-5 years of previous administrative experience required

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.