Job description

Responsibilities:

Greet and welcome visitors in a professional and friendly matter

Answer and direct phone calls to the appropriate individuals

Provide general administrative and clerical support, including data entry, filing, and photocopying

Process incoming and outgoing mail, packages, and deliveries.

Manage office supplies and maintain inventory

Assist with order entry and processing

Coordinate projects and tasks as assigned

Provide customer support and address inquiries or concerns

Assist with operations, sales, hr, and finance team as needed

Experience:

Bilingual Spanish proficiency is preferred

Proficiency in various office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, project management software, and possibly industry-specific software.

Familiarity with QuickBooks desktop is a plus

Strong organizational skills with the ability to prioritize tasks effectively

Excellent verbal and written communication skills

Attention to detail and accuracy in data entry and proofreading

Travel Coordination: Experience in booking travel arrangements, including flights, accommodations, transportation, and itineraries, often for multiple travelers.

A strong understanding of the need for confidentiality, especially when dealing with sensitive information and executive communications.

Exceptionally organized and can efficiently manage calendars, schedules, and tasks for multiple individuals or teams.

Managing projects, including planning, coordinating, and tracking progress. They may have handled complex projects, such as office moves or events.

Problem solving: Adept at identifying issues, proposing solutions, and making decisions independently when needed.

Note: This job description is not intended to be all-inclusive. The team member may be required to perform other duties as assigned by management.

Please submit your resume along with a cover letter highlighting your relevant experience to be considered for this position.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

Referral program

Schedule:

4 hour shift

Monday to Friday

Application Question(s):

Are you proficient with Quickbooks Desktop?

Experience:

Administrative: 5 years (Preferred)

Language:

Spanish (Required)

Work Location: In person