Job Description

4220 Bardstown Road, Louisville, KY 40218

SERVICE DEPARTMENT OFFICE ASSISTANT

COMPETITIVE PAY PLAN + GREAT BENEFITS

EXPERIENCE PREFERRED BUT NOT REQUIRED

BILL COLLINS AUTO GROUP OF LOUISVILLE values their employees and invest in their success and is looking for an OFFICE ASSISTANT to join our DEALERSHIP’S SERVICE DEPARTMENT team. In this role, you will be assisting the service manager with clerical duties, managing and delivering loaner vehicles, and other duties that ensure our service department office runs smoothly.

WE OFFER:

• COMPETITIVE PAY PLAN DEPENDENT ON EXPERIENCE
• Medical, Dental and Vision insurance available
• OPPORTUNITY FOR ADVANCEMENT
• 401(k) retirement plan
• Paid Vacation!
• A professional and respectful work environment

RESPONSIBILITIES – OFFICE ASSISTANT:

• Assisting Service Manager with clerical duties
• Receiving and processing vehicle service invoices, including warranty, internal and customer pay invoices.
• Assisting Service Department in required compliance
• Overseeing clerical tasks, such as sorting and sending mail
• Keeping an inventory of office supplies and ordering new materials as needed
• Maintaining files
• Answering phone calls
• Ensuring the office runs smoothly
• Managing and delivering loaner vehicles
• Other duties will be assigned when required

REQUIREMENTS - OFFICE ASSISTANT:

• EXPERIENCE IS PREFERRED, BUT NOT REQUIRED – WE WILL TRAIN THE RIGHT PERSON
• MUST BE FRIENDLY AND HAVE GREAT CUSTOMER SERVICE SKILLS
• Flexibility and the ability to prioritize new tasks as they come in
• Ability to work in a fast-paced environment and under pressure while still maintaining accuracy
• Must be diligent and punctual
• Data entry skills with attention to detail
• Organizational skills a must.
• Knowledge of basic accounting principles
• RESUME MUST BE UPLOADED, AND ONLINE ASSESSMENT COMPLETED FOR IMMEDIATE CONSIDERATION.
• MUST BE ABLE TO WORK IN THE U.S. WITHOUT SPONSORSHIP AND BE A CURRENT RESIDENT.
• Must pass pre-employment testing to include background checks, MVR, and drug screen

ABOUT US: BILL COLLINS AUTO GROUP OF LOUISVILLE IS THE GO-TO SPOT FOR SHEPHERDSVILLE, MOUNT WASHINGTON, TAYLORSVILLE AND COX’S CREEK DRIVERS SEEKING A NEW OR USED VEHICLE. CUSTOMER SATISFACTION IS OUR BUSINESS! WE BELIEVE THAT CULTURE MAKES A DIFFERENCE, AND WE FOCUS ON BUILDING RELATIONSHIPS WITH OUR EMPLOYEES, OUR CUSTOMERS, AND OUR COMMUNITY. _ WE ARE AN EQUAL OPPORTUNITY EMPLOYER._ All qualified applicants considered regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation or other protected status.