Administrative Lead:

Job scope:

The Administrative Lead is responsible for assisting with the administration of the day-to-day operations of human resources duties and handling information of extreme sensitivity and confidentiality.

This position serves as a positive and vital role with Team Members and volunteers with the understanding that all department information must be held confidential.

HUMAN RESOURCES - DUTIES AND RESPONSIBILITIES:

• Maintains confidentiality with regards to all sensitive personnel information and situations;

• Leads recruitment efforts by posting job vacancies, forwarding qualified candidates to hiring managers, scheduling interviews, conducting interviews, communicating with candidates and checking applicant references;

• Creates offer and rejection letters for position candidates;

• Manages all background screening for job candidates, and potential employees;

• Maintains human resource records by recording new hires, transfers, terminations, changes in job classifications and merit increases; • Act as a liaison between corporate payroll / HR and the hotel.

• Handles onboarding of new employees: schedules new hire orientation, oversees new hire paperwork, reviews Museum policies and benefits, and provides tour of facility;

• Assists with employee disciplinary or performance issues when needed;

• Arranges employee's company mandated training programs, such as safety and harassment training;

• Coordinates the Hotel's annual, 90-day, and mid-year evaluation process;

• Coordinates the Hotel's monthly luncheon and celebrate achievement, anniversaries and birthdays;

• Coordinates the administering of the annual open enrollment of employee benefit programs;

• Monitors, responds to and files unemployment claims;

• Updates existing job descriptions and partners with department heads in the creation of new job descriptions;

• Manages employee retirement benefits program; makes 401(k) payments in a timely manner;

• Records employee statistics, including organizational turnover rates;

• Updates and makes recommendations to improve the staff bulletin board and staff communication;

• In charge of Team Member's breakroom organization and appearance.

• Records employee clock administration, set up and updates.

• Creates a master HR schedule calendar for implementation dates;

• Performs as Payroll processor for biweekly payroll, revise tip and service charges calculation;

• Helps with all accounting activities that may be required, including and not limited to

• Accounts payable

• Accounts Receivable

• Cash handling

• Reconciliations and any other duty in accounting department.

• Credit card chargebacks

• Reports directly to the hotel General Manager.

QUALIFICATIONS:

To be successful, an individual must be able to perform each job duty satisfactorily.

EDUCATION AND EXPERIENCE:

Bachelor's degree from four-year College or University; or one to two years related experience and/or training; or equivalent combination of education and experience.

SKILLS AND ABILITIES:

• Excellent communication skills, both verbal and written

• Strong organizational and problem-solving skills

• Ability to handle multiple tasks simultaneously

• Solid accuracy and attention to detail

TIME COMMITMENTS:

Schedule may fluctuate monthly, full time job and may require weekends and holidays to meet payroll and month end deadlines, flexibility in schedule is vital for this position.

AVAILABILITY:

Immediately