Job Title: Accounts Receivable Associate | Credit & Collections
Location: Orland, FL – Onsite – Local candidates only
Period: 06/24/2024 to 12/29/2024 – potential for extension
Hours/Week: 40 hours
Rate: $18 - $20/hour (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2

Scope of Services:

The Accounts Receivable Associate will provide comprehensive support to the Accounts Receivable Manager, ensuring the efficient and timely collection of outstanding invoices for Redwood Toxicology Laboratory's General Toxicology and Biotech divisions. This role is vital for maintaining the company's cash flow by minimizing delinquent accounts and ensuring accurate financial records. The Associate will handle daily communications with customers to collect outstanding invoices, resolve payment disputes, and perform various accounting tasks essential to the AR function.

Role, Responsibilities, and Deliverables:

• Contact the customer for the collection of outstanding invoices on a daily basis.
• Send written communication via fax, e-mail, etc. to resolve outstanding or disputed invoices. Daily.
• Research payment issues involving disputed deliveries, returns and credits which have or may result in delinquent balances. Resolve issues quickly to prevent further aging of delinquent balances. Daily.
• Perform monthly billing process.
• Send accounts to Letter Series for both divisions of Redwood Toxicology Laboratory.
• Perform customer master maintenance in the areas of billing information for both divisions of Redwood Toxicology Laboratory. Daily.
• Perform credit card processing on a daily basis.
• Enter cash receipts through the bank deposit for both divisions of Redwood Toxicology Laboratory on a daily basis.
• Provide backup support in various areas to the Accounting Manager.
• Perform adjustments to accounts on a weekly basis.
• Batching and processing invoices for the Biotech division on a daily basis.
• Document collection efforts and status of accounts.
• Complete as requested specific account analysis, month end procedures included but not limited to statements, aging and ad-hoc reports.

Experience:

• AA Accounting Degree or equivalent experience
• 3-5 years’ experience in AR and collections with a company that has annual revenue of at least $10 million.
• Accounting systems, Excel, and Microsoft Word skills
• Proficient in accounting computer software and basic knowledge of Word, Excel and Outlook.
• Must know the 10 key by touch and the computer keyboard by touch.
• Multitasking - Must be able to track and manage various details/accounts and multiple projects simultaneously.
• Work both independently and within a team environment.
• Driven, focused individual, able to independently operate in a fast-paced environment.
• Ability to meet the daily/weekly deadlines of the position in a consistent fashion.
• Manage environment in a manner that requires the ability to prioritize, be self-motivated and clearly communicate the status of issues to manager.
• Excellent communication and problem solving skills.
• Work closely with management and sales representatives on account status and problems.