Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Training & development

Vision insurance

Job Description

Job Title: Bookkeeper & Office Administrator Reports to: Chief Executive Officer (CEO) Location: Home Office Employment Type: Full-time/Non-Exempt

Position Overview

The Bookkeeper & Office Administrator is a key support role within our restaurant organization, responsible for managing bookkeeping functions, handling administrative tasks, and ensuring smooth office operations. Reporting directly to the CEO, this role plays a crucial part in maintaining financial accuracy, supporting compliance efforts, and assisting with day-to-day office management.

Key Responsibilities

Bookkeeping & Financial Management (80%)

Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger reconciliation.

Process invoices, vendor payments, and customer collections in a timely manner.

Monitor and manage cash flow to support financial stability.

Reconcile bank and credit card statements monthly to ensure accuracy.

Assist with payroll processing and employee expense tracking.

Ensure proper documentation of transactions and compliance with accounting standards.

Utilize financial systems such as QuickBooks and R365 for bookkeeping tasks.

Office Administration & Support (20%)

Manage office operations, including ordering supplies, coordinating maintenance, and handling administrative logistics.

Serve as a point of contact for vendors, contractors, and service providers.

Maintain organized records, including contracts, licenses, and compliance documents.

Assist with HR-related administrative tasks, including onboarding paperwork and benefits coordination as needed.

Support leadership with scheduling, document preparation, and special projects as needed.

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

2+ years of bookkeeping experience, preferably in the restaurant or hospitality industry.

Proficiency in QuickBooks, R365, and Microsoft Office Suite.

Strong understanding of financial principles, including accounts payable, accounts receivable, and cash flow management.

Excellent organizational and multitasking abilities.

Strong attention to detail and accuracy.

Effective communication skills and the ability to work both independently and collaboratively.

Key Competencies

Financial Accuracy & Record Keeping

Office Management & Organization

Problem-Solving & Initiative

Communication & Team Collaboration

Compliance & Confidentiality

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Additional responsibilities may be assigned as needed.