Benefits:

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

We are a high-end construction and property management firm seeking a Bookkeeper/Administrative Assistant with a background in construction—preferably with a General Contractor, Subcontractor, or Construction Company.

🔧 Key Responsibilities Accounting Support • Support day-to-day accounting functions in collaboration with the Accounting Manager • Handle Accounts Receivable: Prepare invoices (including AIA and QuickBooks Contractor billings) Track deposits and progress payments • Manage Accounts Payable: Process vendor invoices and credit card statements Prepare payment batches for review Reconcile vendor statements and maintain accurate vendor records • Maintain detailed records for each project (contracts, POs, COs, invoices, pay applications, etc.) • Obtain W-9s and Certificates of Insurance (COIs) from subcontractors Administrative Support • Assist with organizing, filing, scanning, and managing financial documents • Process expense reports and reimbursements • Maintain up-to-date records for project-related expenses • Provide general administrative support to the Accounting Manager • Other duties as assigned

✅ Qualifications • Strong organizational skills with attention to detail • Ability to manage multiple priorities and meet deadlines under pressure • High level of discretion and professionalism • Proficient in: QuickBooks Pro Microsoft Excel, Word, Outlook Adobe Acrobat Pro DC • Preferred experience with: Procore (construction management software) Sage 300

🔍 Additional Requirements • Must pass a drug screening and background check • Professional references required • Resume submission is mandatory for consideration

💼 Compensation & Benefits • 401(k) with 4% company match • $550/month toward insurance premiums (includes Dental, Vision, Health, and Supplemental Gap Insurance) • Paid Holidays, Vacation, and Sick Leave

If you're detail-oriented, thrive in a dynamic environment, and enjoy contributing to a growing company—we'd love to hear from you!