Overview:

Eclipse Screening Technology is a growing company specializing in cutting-edge hyperspectral imaging solutions. We serve Public Safety and Prisons and Jails throughout the US. We pride ourselves on our commitment to innovation, quality, and customer satisfaction. As we continue to expand, we’re seeking a skilled Bookkeeper / Administrative Assistant to join our dedicated team on-site in Pittsburgh, PA.

In this hybrid role, you will be responsible for managing financial transactions, assisting with payroll, handling general administrative tasks, and supporting logistics and travel arrangements for trade shows and conferences. This is a part-time role with the potential to transition into a full-time position as the company continues to grow.

Essential Duties and Responsibilities

Bookkeeping & Accounting

Work directly with the company CFO

Maintain and update financial records in QuickBooks Online ensuring accurate and timely financial inputs

Handle Accounts Payable (AP) and Accounts Receivable (AR) processes include invoices and deposits.

Prepare weekly, monthly, and quarterly financial reports as needed

Assist with bank reconciliations and expense statement reconciliations

Payroll Administration

Process payroll accurately through ADP

Update and maintain employee payroll records

Administrative Support

Oversee general office operations, including filing and record-keeping

Use Microsoft Excel and Word to create and maintain various documents and spreadsheets

Organize and schedule freight for shipments

Coordinate travel arrangements for trade shows, conferences, and other business events

Manage office supply inventory and liaise with vendors

Inventory management

Cross-Functional Coordination

Collaborate with internal teams to ensure smooth financial and administrative processes

Support the management team with ad hoc tasks and projects as required

Why Join Eclipse Screening Technology?

Opportunity for Growth: This role has the potential to become a full-time position.

Professional Development: Work closely with our CFO and experienced accounting professionals in a dynamic industry.

Supportive Team Environment: We value collaboration, innovation, and dedication and have fun doing it!

Competitive Pay: $23–$26 per hour based on experience

Education and Work Requirements · Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, OR proven work experience demonstrating strong knowledge and application of accounting principles

· Minimum of 5 years of relevant bookkeeping or accounting experience

· Demonstrated accounts payable and accounts receivable skills (tracking, processing, reconciliation)

· Strong knowledge and experience with QuickBooks Online (or a similar cloud-based accounting platform)

· Strong knowledge and experience with ADP Payroll (or comparable payroll systems)

· Proficient in Microsoft Excel (for generating reports, tracking financial data, etc.) and Microsoft Word (for administrative documentation)

· Prior experience scheduling freight, handling logistics, and coordinating travel arrangements (especially for trade shows or conferences) is highly desirable

Additional Qualifications

Ability to work independently

A solid understanding of accounting principles (e.g., GAAP basics, reconciliations, etc.)

Strong attention to detail and accuracy in financial record-keeping

Excellent organizational and time-management skills

Effective communication skills, both written and verbal, are a must.

Physical Requirements · Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.

· Ability to maintain regular, punctual attendance consistent with the ADA and other federal, state, and local standards.

· Must be able to lift and carry up to 50 lbs.

· Must be able to sustain prolonged periods of standing or walking.

· Must have good manual dexterity, including the ability to use fingers, hands, and arms with precision and coordination.

· Position involves bending, stooping, reaching, or climbing. Must have the ability to maneuver in different physical positions.

Must be able to talk, listen, and speak clearly on the telephone.