Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Essential Functions:

To accomplish this job successfully, an individual must be able to perform each essential function satisfactorily.

• Bookkeeping:

– Scanning invoices to the shared file.

– Enter invoices and allocate entries accurately in QuickBooks

– Review payment batches, make change for large bills, and distribute cash boxes from the front desk.

– Scanning invoices in shared file and attaching them to the entries in QuickBooks.

– Processing accounts payable and accounts receivable in QuickBooks.

– Pay invoices in a timely manner.

– Prepare the AMEX bill for the Practice Administrator and physician to review.

– Make daily check deposits.

– Creates and tracks invoices.

– Provides daily deposits to the billing team.

– Enrolls and terminates insurance coverage for employees.

– Assists with payroll entry corrections.

– Assists with creating and maintaining spreadsheets.

– Other bookkeeping duties as assigned.

• Administrative Assistant:

– Opening and sorting daily mail.

– Filling and retrieving company records, documents, and reports.

– Help prepares for department meetings.

– Accurately recording minutes from meetings.

– Manage office supplies inventory by monitoring the items in stock, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies once the Practice Administrator approves the requests.

– Write letters and emails on behalf of the administrator and physicians.

– Cover the front desk when needed.

– Provide administrative support to the Practice Administrator and Physicians.

– Reading and analyzing incoming memos, submissions, and distributing them as needed.

– Making travel arrangements for the administrator and physicians as needed.

– Other administrative duties as assigned.

– Provide positive and courteous customer service at both the Front Desk and over the phone for the busy Ear, Nose & Throat office while always maintaining a professional presence.

– May be required to perform other job related miscellaneous clerical duties.