Job Description

Job Description

Overview: We are an intermodal business -- transloading, storing, and draying cargo and shipping containers to and from the Ports of Virginia. Our office warehouse and storage yard are located in Portsmouth VA. We are seeking a skilled and experienced Bookeeper to join our team. This person will work onsite with our Terminal Manager. The ideal candidate will be responsible for managing account receivables and payables, maintaining financial records, and ensuring accurate and efficient processing of invoices and transactions. This role requires strong organizational skills, attention to detail, and strong communication skills.

Key Responsibilities:

• Generate and send invoices to customers in a timely manner
• Monitor accounts to ensure timely payments and follow up on overdue balances
• Record and reconcile incoming payments with our QuickBooks consultants
• Process and apply payments to customer accounts, resolving discrepancies as needed
• Prepare and distribute account statements and aging reports
• Coordinate and interface with customer and vendor finance office employees
• Maintain accurate contact information for customer, vendor, and other accounting representatives.
• Maintain accurate and up-to-date financial records and documentation. Prepare necessary reports for management.
• Ensure compliance with company policies and financial regulations
• Complete paperwork related to shipments, such as bills of lading and invoices
• Work with other ACH employees to ensure smooth allocation of logistics operations
• Work with our logistics management software -- “PortPro” – to update invoice and payment information
• Monitor accounts receivable to ensure timely payments
• Coordinate and interface with factoring companies, finance companies, and banks on financial matters
• Assist the Terminal Manager with administrative duties as needed (e.g., answering calls, scheduling, record keeping, time keeping, general correspondence)
• Other duties as assigned

Qualifications:

• High school diploma or equivalent (Community college, Associate's or Bachelor’s degree in Accounting, Business, or Finance is a plus)
• Minimum of 2-3 years of bookkeeping experience with a private company
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office products (e.g., Excel, Word, Outlook)
• Strong numerical and analytical skills
• Excellent attention to detail and accuracy in data entry
• Strong communication and customer service skills
• Strong follow-through skills
• Ability to work independently and as part of a team
• Knowledge of accounting principles and financial regulations

Preferred Qualifications:

• Experience in a corporate or finance department environment
• Familiarity with software management systems
• Basic knowledge of GAAP principles

Company Description

We are an intermodal business -- transloading, storing, and draying cargo and shipping containers to and from the Ports of Virginia. Our warehouse and storage yard are located a few miles from the Virginia International Gateway port, in Portsmouth VA. We handle all types of cargo, including overweight, breakbulk, out of gauge, and over-dimensional.

Company Description

We are an intermodal business -- transloading, storing, and draying cargo and shipping containers to and from the Ports of Virginia. Our warehouse and storage yard are located a few miles from the Virginia International Gateway port, in Portsmouth VA. We handle all types of cargo, including overweight, breakbulk, out of gauge, and over-dimensional.