Office Assistant & Bookkeeper – High-End Residential Construction

A well-established high-end residential construction company in Greenwich, CT, is seeking a detail-oriented and experienced Office Assistant & Bookkeeper. This role is essential in supporting the service manager and bookkeeping department, ensuring smooth office operations, accurate financial records, and seamless project coordination.

Key Responsibilities:

• Assist with billing, invoicing, and financial record-keeping using Timberscan/Sage software.

• Handle clerical tasks, document management, and correspondence with clients, vendors, and subcontractors.

• Manage insurance certificates, renewals, and compliance documentation.

• Support the service manager with scheduling, client communication, and project coordination.

• Maintain organized filing systems (both digital and physical) for contracts, permits, and project records.

• Assist in processing payments, expense tracking, and reconciliations.

• Ensure timely and efficient administrative support to keep operations running smoothly.

Requirements:

• Prior experience in an office support or bookkeeping role, preferably within the construction industry.

• Knowledge with Timberscan/Sage accounting software is a plus, not a necessity 

• Strong organizational and multitasking skills with attention to detail.

• Ability to communicate effectively and professionally with clients, vendors, and internal teams.

• Knowledge of basic accounting principles and financial transactions.

• Ability to work independently and collaboratively in a fast-paced environment.