Benefits:

401(k) matching

Competitive salary

Employee discounts

Health insurance

Paid time off

Signing bonus

Up to a $750 signing bonus!!

We are looking for a Bookkeeper/Office Administrator to organize and coordinate administration & bookkeeping duties. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Other duties and responsibilities includes (but is not limited to): entering bills, sending checks, making office supplies arrangements, occasionally greeting visitors, and providing general administrative support to our employees. 2 year minimum experience as a Bookkeeper required. A successful Bookkeeper/Office Administrator should have experience with a variety of office software (Quick Books, email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

Manage office General and Administrative budgets, ensure accurate and timely reporting

Organize office operations and procedures

General bookkeeping Accounts Payable, Accounts Receivable, Checking/Credit Card Reconciliation, Loan Reconciliation, and collections.

Coordinate with IT department on all office equipment

Ensure that all items are invoiced and paid on time

Inventory & floor plan management

Provide general support to visitors

Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

Proven experience as an Office Administrator

Knowledge of office Administrator responsibilities, systems and procedures

Proficiency in google mail and all google apps

Proficiency in Quick Books 3+ Years Required

Hands on experience with office machines (e.g. fax machines and printers)

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Benefit Conditions:

Waiting period may apply

Only full-time employees eligible

Work Remotely - No

This Job Is Ideal for Someone Who Is:

Dependable -- more reliable than spontaneous

People-oriented -- enjoys interacting with people and working on group projects

Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

Detail-oriented -- would rather focus on the details of work than the bigger picture

High stress tolerance -- thrives in a high-pressure environment