Job Description

In need of an experienced bookkeeper/receptionist for growing event production and concessions business.

Daily activities

• Process accounts payable invoices: review, post and pay all vendor invoices while ensuring proper project tracking and expense coding for all invoices
• Maintain project folders with all estimates, vendor/customer invoices and P&Ls
• Assist with preparation of estimates and accounts receivable invoices for projects
• Assist with collections, cash posting and preparing bank deposits
• Set up of POS (point-of-sale) devices (i.e., Square, Toast or Clover) for various events.
• Prepare bank and general ledger reconciliations
• Prepare and enter journal entries as needed (reclasses/accruals)
• Cash handling
• Assist with preparation of periodic Texas sales & use tax and mixed beverage tax returns
• Perform receptionist duties: answering phones and greeting visitors
• Perform filing and general office duties

Qualifications

Education / Experience / Skills

• Associates in Accounting or higher, or equivalent work experience
• Three years of proven accounting experience with A/P, A/R, Project Accounting and General Ledger
• Two to three years of proven experience with Quickbooks Online
• Experience with POS (point-of-sale) hardware/software (i.e., Square, Toast, Clover or atVenu)
• Proven MS Excel skills; intermediate preferred (pivot tables, V lookup, etc.)
• Highly organized with a strong attention to detail and high degree of accuracy
• Ability to stay on task and prioritize workload while managing interruptions
• Excellent communicator with strong customer service skills
• Self-motivated individual who possesses a "roll up the sleeves attitude"

Additional Information

Additional Information

• When working events, the environment may be loud, busy and crowded with extreme temperatures.
• Office is fun, laid back and casual.
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• A positive environment with the ability to work in an exciting and unique business
• Paid time off
• Health Insurance
• Retirement plan w/company match
• Opportunity to grow and develop event skills