Benefits:

401(k)

Company parties

Employee discounts

Paid time off

Training & development

Bookkeeping and Office Manager

The Bookkeeping and Office Manager is a key component of our Office Team. They engage in multiple layers of the essential functions of the business. Your key role and responsibilities are to ensure the day-to-day bookkeeping and accounting of Lifestyle Properties and Pinot Car Wine Tours continue to flow with measurable results, as well as offer back-up support for our reservations team. You will oversee the daily and weekly record of accounts, support the reservation team and fill in when needed, and ensure that the office continues to be organized and stocked with supplies and occasional HR support. We are a strong team at Destination Willamette and occasionally you may be asked to step in to support team members on various tasks throughout the organization. You will also be relied upon to oversee the accounting department by monitoring billable time and materials. All of our employees are expected to maintain an organized, efficient, and professional office environment, as well as be a representative of the values of the organization when interacting with the team and clients. You’ll provide staff support in the form of clerical and related office, guest services, and property preparations. You’ll also assist in contractor and vendor relations, communications, coordination as well.

Essential Responsibilities

Bookkeeping

Enter purchases and payables into our accounting system

Enter and update homeowner charges and record into our systems

Maintain files and records

Receive, approve and enter mileage and misc reimbursements

Record and pay lodging taxes for all properties

Coordinate with Pinot Car Manager to assist with collecting payments and recording payouts and tips to drivers.

Audit & update unemployment and workers compensation claims and policies

Verify and file W-4’s and 1099’s for employees and homeowners

Manage Office

Maintain vehicle and homeowner files

Record and maintain office supplies and inventory

Purchase office and housekeeping supplies through physical shopping and online ordering

Oversee the labeling and recording of all chemicals used by housekeeping teams

Oversee company events: employee appreciation, food, beverages and snacks for weekly team meetings, holiday events, and employee milestones i.e. birthdays, anniversaries, etc.

Continuously and efficiently communicate between teams to ensure a positive work culture that meets or exceeds company expectations for professionalism, and maximizes the potential for amazing guest experiences.

HR Support

Receive and record employee paperwork into payroll system

Review timesheets and edits

Maintain employee files

Distribute physical paychecks to employees

Employment

Full-time; weekends frequently required

Salary role

Must have a valid Oregon Driver License and insurable

Our Ideal Candidate Has:

2 years proven bookkeeping experience

2 years experience in hospitality

Strong operational, accounting, & coordination experience

Proficient with Google Docs and database management systems

Excellent written and oral communication skills

Team-oriented personality

Proven ability to operate under pressure

Must be self-motivated and able to execute high-level customer service