Broadview at Purchase College
GENERAL SUMMARY:
A unique opportunity exists to join a team in creating a vibrant senior learning community on the campus of Purchase College, State University of New York. The residents of this university-based retirement community will be able to enjoy the many amenities of the college including the renowned Neuberger Museum of Art, the Performing Arts Center, the academic and athletic facilities, and the park-like campus. They will be able to enjoy all these benefits while living in a village designed specifically for their interests and needs. As part of the Purchase College community, Broadview residents will enjoy both formal and informal programming and collaborative opportunities designed to promote intergenerational engagement with members of the college community, ranging from classes and mentoring to providing employment opportunities for students. Broadview will offer the full continuum of services, inclusive of Independent Living, Assisted Living, Enhanced Assisted Living, and Memory Care.
INCLUSIVE AND COLLABORATIVE CULTURE:
We are dedicated to promoting diversity, equity, and inclusion. Diversity is the commitment to a community of equity and access through the acceptance of all aspects of human difference. This includes but is not limited to age, disability, race, ethnicity, gender, gender expression and identity, language heritage, national origin, sexual orientation, religion, socioeconomic statues, status as a veteran and worldview. Broadview at Purchase College is proud to be SAGE CARE certified, and all employees will be provided SAGE CARE training. Broadview at Purchase College is committed to integrating various cultural and social perspectives to engender excellence and to creating a collaborative culture in order to provide an exceptional experience for every employee and resident.
POSITION SUMMARY
The Executive Assistant will support the Executive Director. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs.
The Executive Assistant will exercise considerable discretion in judgment, confidentiality, and will possess the organizational skills to support the varied tasks and deadlines that are required daily.
Responsibilities
• Provide a proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
• Manage all PSLC Board interaction, board meeting calendar, meeting supplies & room set-up, board correspondence.
• Demonstrate ability to problem solve and bring forward recommended solutions.
• Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
• Interact with executives, directors and residents internally and externally, responding to requests with an appropriate sense of urgency.
• Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
• Proactively address, or resolve issues, within their own area of accountability and keep the Executive Director informed of any matters requiring their attention.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with other special projects, perform additional assignments, as needed – growth mindset.
The salary range for this opportunity is $55,000-$65,000 per annum.
HOSPITALITY FOCUS:
Broadview at Purchase College fully embraces a culture of hospitality and implements Extraordinary Impressions. To that end, we include the following hospitality promises as a guide for our interpersonal interactions with residents, co-workers, and guests:
1. We greet residents, employees, and guests warmly, by name and with a smile.
2. We treat everyone with courteous respect.
3. We strive to anticipate resident, employee and guest needs and act accordingly.
4. We listen and respond enthusiastically in a timely manner.
5. We hold ourselves and one another accountable.
6. We embrace and value our differences.
7. We make residents, employees and guests feel important.
8. We ask, “Is there anything else I can do for you?”
9. We maintain high levels of professionalism, both in conduct and appearance, at all times.
10. We pay attention to details.
WELLNESS FOCUS:
Broadview at Purchase College employees are expected to promote a healthy community culture for all residents and employees. This is a whole-person approach to health and wellness which includes eight dimensions of wellness: Emotional, Environmental, Health Services, Intellectual, Physical, Social, Spiritual and Vocational. Through these efforts we can ensure and exceed residents’ wellness needs relating to their mind, body and soul, which may also have a positive effect on the employees, as a result.
Requirements
• Bachelor’s degree in business administration, related field, or relevant experiences.
• 5+ years of experience as an Executive Assistant
• Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project management and event coordination.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Flexibility to work outside of regular business hours when needed.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
Must be able to move throughout the building and grounds as needed throughout the day; must
be able to lift to 30 lbs. Good visual and hearing acuity required; good verbal communication
skills required. Must be able to speak English. May be exposed to communicable diseases, and
blood and body fluids that may contain HIV and/or HBV. May be exposed to cleaning
chemicals and offensive odors.
BENEFITS:
Health insurance
Dental insurance
Vision Insurance
Paid Time Off
401(k)
401(k) matching
Employee assistance program
Flexible spending account
Life insurance
Parental leave
Reduced price employee meals