Broadview at Purchase College

Position Title: HR Administrator

Department: G&A

Exempt Status: Non-exempt/ Hourly

Supervisor: Director of HR

GENERAL SUMMARY:

A unique opportunity exists to join a team in creating a vibrant senior learning community on the campus of Purchase College, State University of New York. The residents of this university-based retirement community will be able to enjoy the many amenities of the college including the renowned Neuberger Museum of Art, the Performing Arts Center, the academic and athletic facilities, and the park-like campus. They will be able to enjoy all these benefits while living in a village designed specifically for their interests and needs. As part of the Purchase College community, Broadview residents will enjoy both formal and informal programming and collaborative opportunities designed to promote intergenerational engagement with members of the college community, ranging from classes and mentoring to providing employment opportunities for students. Broadview will offer the full continuum of services, inclusive of Independent Living, Assisted Living, Enhanced Assisted Living, and Memory Care. The community is slated to open to residents in the 3rd quarter 2023.

INCLUSIVE AND COLLABORATIVE CULTURE:

We are dedicated to promoting diversity, equity, and inclusion. Diversity is the commitment to a community of equity and access through the acceptance of all aspects of human difference. This includes but is not limited to age, disability, race, ethnicity, gender, gender expression and identity, language heritage, national origin, sexual orientation, religion, socioeconomic statues, status as a veteran and worldview. Broadview at Purchase College is proud to be SAGE CARE certified, and all employees will be provided SAGE CARE training. Broadview at Purchase College is committed to integrating various cultural and social perspectives to engender excellence and to creating a collaborative culture in order to provide an exceptional experience for every employee and resident.

GENERAL SUMMARY:

Working in accordance with the established mission, policies, and procedures, the Human Resources Administrator is responsible for assisting the Human Resources Director with planning, coordinating and administering the personnel activities for the Community.

PRINCIPLE DUTIES:

Essential Job Duties:

• Report all new hires, status changes (leaves of absence, classification and wage changes) and changes in Engage PEO portal, (HRIS) for all Community employees.
• Ensure both the Community and statutory requirements for completion of all post offer/pre-employment checks (ie. criminal background, abuse and licensure checks, drug testing, health/communicable disease screenings) are requested and completed prior to new hire start date and documented accordingly.
• Posting & maintenance of all active job postings using Engage PEO Applicant Tracking System (ATS)
• Assist with planning and preparation of monthly New Hire Orientation (NHO) with the Community leadership and new hires.
• Purchasing of new hires laptops, swag, giveaways, & related recruiting supplies.
• Administers Purchase University MORE cards & Purchase College employee email accounts.
• Assist with employees’ training records and runs reports in Relias and SAGE to ensure renewals are timely.
• Tracks and maintenance of employee professional licenses, as needed.
• Provides all employees accurate information, such as benefits, and supports employees in their using the Engage PEO portal.
• Assists with planning and preparation of employee engagement functions at the Community.
• Serves as primary contact for scheduling interviews, events & coordinates monthly New Hire Orientations (NHO).
• Assist with timely job posting notices in employee Break Room and on the Community website.
• Maintain employee files according to company & NY State requirements, including Form I-9’s.

Other Duties:

1. Attends in-service training and education sessions, as assigned.
2. Performs specific work duties and responsibilities as assigned by HRD or ED.

GENERAL JOB FUNCTIONS:

1. The Community embraces a culture of hospitality. To that end, all employees are expected as a condition of employment to practice the LCS Hospitality Promises™ in all interactions with residents, fellow employees, and guests: * We greet you warmly, by name and with a smile. * We treat everyone with courteous respect. * We anticipate your needs and act accordingly. * We listen and respond enthusiastically in a timely manner. * We hold ourselves and one another accountable. * We make you feel important. * We embrace and value our differences. * We ask, “Is there anything else I can do for you?” * We maintain high levels of professionalism, both in conduct and appearance, at all times. * We pay attention to details.
2. May assist the Executive Director in performing administrative functions, handling resident inquiries and conducting building tours.
3. Observe and abide by all regulations to ensure that personal health information is protected during its collection, use, disclosure, storage, and destruction within the community; and to ensure only the minimum necessary information is known to function in this position.
4. Assure resident safety.
5. Follow written and oral directions.
6. Maintain confidentiality of resident and community information.
7. Assist new employees in following established community policies and procedures.
8. Complete assignments timely, completely and accurately.
9. Attend all in-services as assigned or requested.
10. Participate in interdisciplinary team and other community meetings as assigned or requested.
11. Consistently work cooperatively with residents, co-workers, physicians, families, consultant personnel and other ancillary service providers.
12. Observe all community safety policies and procedures.
13. Is observant of safety hazards and emergency situations, and reports to appropriate person or takes corrective action according to established procedures.
14. Come to work in a clean, neat uniform and consistently present an appropriate professional appearance.
15. Come to work as scheduled and consistently demonstrate dependability and punctuality, complies with attendance policy.
16. Assume accountability for data contained in the Employee Handbook.
17. Assumes accountability for compliance with Federal, State, and other regulations within scope of control and of which informed.
18. Observe infection control procedures.
19. Follow Residents’ Rights policies at all times.
20. Observe all community policies and procedures.
21. Accept assigned duties, instructions or correction in a cooperative manner, voicing concerns or disagreement in a professional manner through established chain of authority according to state procedures. * AS degree required/ BA preferred. * Will accept 3 years’ work experience in an HR professional environment, if no degree. * Working knowledge of Microsoft Office software. * Ability to clearly communicate verbally and in writing with all Community members. * Preference given to candidates with prior HR or Talent Acquisition/ Recruiting experience. * Prior industry experience working in a senior living community or hospital setting a plus. * The ability to speak, read and comprehend the English language * Must be artistically creative, motivational, and energetic with a passion for serving others * Must possess patience and sensitivity to others’ needs; ability to work with community groups; willingness to work beyond normal working hours * Familiarity with Adobe Acrobat and/or Adobe Reader * Familiarity with Microsoft Office Suite products * Familiarity with required electronics, including but not limited to iPads, tablets, smart TV’s and digital cameras * Familiarity with social media preferred * Good communication skills (oral and written) * Good inter-department communication and teamwork skills * Capable of administering employee incentive, retention and training programs * Personal computer * General equipment: printer, scanner, fax machine, copier, telephone, calculator, cell phone, * Lifts and carries up to 50 lbs. with assistance occasionally * Pushes and pulls up to 50 lbs. with assistance occasionally * Climbs, reaches, bends and twists occasionally * Reaches, bends and twists occasionally * Sits, stands and walks frequently * Light work – exerts up to 20 lbs. of force occasionally, and/or a negligible amount of force frequently or constantly to move objects.

Salary Range for this opportunity is $45K –$50K per year.

EXPERIENCE & EDUCATION REQUIREMENTS:

QUALIFICATIONS:

PHSYICAL REQUIREMENTS:

Tools, equipment, machines used on the job:

postage machine, digital camera, iPad/tablet, smart TV’s etc.

Physical activities of the position:

Physical requirements of the job: