Job Description

POSITION OVERVIEW

The Brokerage Services Coordinator position will focus exclusively on supporting the transaction professionals of the Austin, TX, team in the following capacities:

RESPONSIBILITIES

• Provide administrative support to the brokerage team as needed.
• Keep the team organized and help track deal progress.
• Assist in team development and progress tracking for all.
• Coordination of major client/broker engagement events and gatherings along with specific office team events.
• Steward and be a liaison between brokers and marketing for occupier marketing campaigns.
• Work with marketing to maintain Stream’s brand and consistency in reviewing and creating outgoing marketing materials including flyers, proposals, tour books, maps, floor plans, and other sales materials.
• Assist with market surveys and competitive property reports.
• Gather and help prepare and distribute marketing materials.
• Assist in the collecting of materials necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements.
• Compile property data for clients including tenant surveys, summary reports, maps, and status updates for listing and/or tenant representative assignments.
• Manage the leasing sign process, e-blast calendar and tour book compilation while also acting as a liaison for the marketing team when coordinating new assignments, pitching new business, and creating collateral.
• Organize and coordinate client specific property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs).
• Maintain the landlord representation client contact database.
• Maintain current information on tenants, market availability, and leases.
• Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication.

Qualifications

• Bachelor’s degree required
• Minimum 2-3 years of experience in a similar administrative support role required
• Proficient with MS Office and MS Excel is required
• Adobe Creative Cloud (InDesign) experience a plus
• Mathematical aptitude is required
• Strong written and verbal communication skills required
• Ability to work in a matrixed, fast-paced, and deadline-oriented environment required
• Ability to take initiative to drive results and meet deadlines required
• Strong organizational and time management skills required
• Strong research and analytical skills
• Strong interpersonal skills
• Attention to detail

Additional Information

#LI-In Office

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.