Business Associate/Registrar

Westminster Schools of Augusta Inc

Business Associate/Registrar

Augusta, GA
Full Time
Paid
  • Responsibilities

    Westminster Schools of Augusta is seeking a Business Associate / Registrar for the 2025-2026 school year. This person will assume a strategic role in the management of all the aspects of the student billing. The registrar serves as the official record keeper of the student files. The twelve-month position reports to the Head of Finance.

    About Westminster Schools of Augusta

    Westminster Schools of Augusta was founded in 1972 as a ministry of First Presbyterian Church. As a private, Christian, college-preparatory school located in Augusta, Georgia, Westminster serves 500 students in grades pre-kindergarten through 12. The school is divided into three divisions, lower school (pre K-5), middle school (6-8), and upper school (9-12). Westminster seeks to glorify God by providing an excellent education that equips students to live extraordinary lives for Jesus Christ.

    Job Requirements - Essential Functions

    Student enrollment/Billing

    • Responsible for accurate and timely tuition billing and other fees; including applying financial aid and scholarship awards to the student accounts during the enrollment process.
    • Track international students' enrollment separately.
    • Coordinate ancillary billing.
    • Work with the Head of Finance to ensure student accounts and tuition liability accounts are regularly reconciled.
    • Be available when needed to assist parents in understanding all aspects of billing statements.
    • Communicate with parents regarding outstanding balances and account status, keeping the Head of Finance informed of current and potential collection issues.
    • Track and process all tuition insurance claims for withdrawn/dismissed students.

    Registrar

    • Manage the enrollment procedure and ensure timely communication regarding re-enrollment to families within the school community.
    • Track enrollment process.
    • Assist the Head of Finance with budgeting for establishment of tuition and discount rates.
    • Maintain school-wide protocol for student records.
    • Organize and administer the records and registration functions of the school, to provide maximum service to maximum service to parents while ensuring efficient and effective workflow.
    • Ensure that critical electronic student information is up-to-date and accurate, notifying in-house personnel and auxiliary groups of critical data changes.
    • Mail former student records and transcripts upon request, complying with Business Office policy.
    • Maintain the current process of electronically archiving student records.
    • Monthly reporting to county Boards of Education.
    • Maintain reporting for Georgia Special Needs Scholarship.
    • Maintain information for French Exchange Students
    • Maintain staff information in the database.

    General

    • Proficient in Excel, database programs, and accounting software
    • Maintain a high standard of ethics and honesty.
    • Maintain accurate, competent, and efficient performance.
    • Guard the confidentiality of personnel and financial records.
    • Promote fiscal responsibility.
    • Develop and maintain good internal controls for the protection of the school.
    • Ability to work independently with minimal supervision, as well as a member of a team.
    • Fulfill other duties assigned.
    • Able to apply common sense understanding and carry out instructions furnished in written or oral form.
    • Ability to ascertain which people may need immediate assistance and to act accordingly.
    • Business office employees are held to the highest standards of professionalism, collegiality, and personal conduct.
    • Punctual and reliable in attendance.

    Qualifications

    • Accounting or Business Degree Preferred
    • Demonstrated understanding of the application of technology to deliver Records and Registration services.
    • A proven record in working successfully with diverse populations.
    • Able to define problems and implement appropriate solutions.
    • A positive attitude and ability to plan and adapt to change.
    • Able to deal with multiple and competing demands.
    • Willingness to take on new tasks and responsibilities when necessary.
    • Ability to collaborate effectively with all levels of management, faculty and staff, cross-functional teams, and outside services, while maintaining strict confidentiality.
    • Strong interpersonal, oral and written communication skills.
    • Demonstrated excellence in organizational skills.
    • Ability to prioritize and execute well under pressure, adapting to change rapidly.

    Physical Requirements, Work Environment, and Abilities Needed

    • Oral Expression - The ability to communicate information and ideas in speaking so that others will understand.
    • Speech Clarity - The ability to speak clearly so that others will understand you.
    • Speech Recognition - The Ability to identify and understand the speech of another person.
    • Oral Comprehension - The ability to listen and to understand information and ideas presented through spoken words and sentences.
    • Written Comprehension Expression - The ability to understand and communicate information and ideas in writing so that others can understand.
    • Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
    • Vision - The ability to see details at a close range as well as at a distance.
    • Environment - The ability to work in a potentially stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of records.
    • The ability to work at a desk and computer screen for extended periods of time.
    • Generally works in a climate-controlled office environment.