The Business Development Assistant role involves offering daily administrative, operational, and organizational assistance to the BD and Contracts departments. The perfect candidate should have notable business expertise and organizational skills, particularly in supporting a renowned graphic design firm. This full-time position is based in either the San Clemente or Los Angeles office. Responsibilities: • Provide administrative support for various business development activities • Coordinate and manage business development tasks, such as tracking leads, following up on opportunities, and updating statuses in Hubspot • Develop and maintain database tracking systems and processes • Review and respond to Requests for Proposals (RFPs) promptly • Collaborate with the BD lead to prepare and write proposals • Assist in contract reviews and ensure compliance with NDAs and insurance requirements • Generate project paperwork, maintain calendars, and report proposal metrics • Handle inbound calls related to project inquiries and provide excellent customer service • Support facility backup and assist with administrative tasks as needed Qualifications: • Relevant work experience in an Architectural, Landscape, or Engineering firm in the BD or Contracts department for at least 2 years is required. • The ideal team member for this position in San Clemente, CA, US should have a proven track record of reliability and attention to detail. • Strong customer service skills are essential for this role, along with the ability to handle confidential information with respect. • Excellent organizational skills are a must for this position. • Proficiency with Microsoft Word and Excel is necessary. • Familiarity in Hubspot or other CRM is a key requirement for this role. • Experience with Gmail email and calendars is essential. • Knowledge of Mac iOS system is preferred. • Understanding of accounting software would be beneficial. Compensation: $60,000 - $75,000 yearly

• Provide administrative support for various business development activities • Coordinate and manage business development tasks, such as tracking leads, following up on opportunities, and updating statuses in Hubspot • Develop and maintain database tracking systems and processes • Review and respond to Requests for Proposals (RFPs) promptly • Collaborate with the BD lead to prepare and write proposals • Assist in contract reviews and ensure compliance with NDAs and insurance requirements • Generate project paperwork, maintain calendars, and report proposal metrics • Handle inbound calls related to project inquiries and provide excellent customer service • Support facility backup and assist with administrative tasks as needed