Coordinates and manages offices activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures. Position may over see the work activities of lower level support personnel. Position may perform designated duties of immediate supervisor during periods of absence.
- Administers and coordinates department activities, office services and the work activities of lower level support personnel.
- Assists in the development and implementation of office procedures and work schedules. Plans, schedules and facilitates meetings.
- Acts as liaison with other departments, faculty, staff, students and external organizations and responds to inquiries regarding department policies, procedures and functions.
- Composes formats and types correspondence using PC applications including word processing and spreadsheets.
- Monitors, complies and interprets department budgetary and financial items and grant specifications.
- Manage comprehensive filing system
- Maintain office flow and building space.
Required Skills
- Comprehensive knowledge of institutional policies, procedures and organization structure.
- Demonstrated knowledge of office proficiency in various PC based applications including word processing and spreadsheets.
- Effective verbal and written communication skills.
- Strong composition and editing skills.
- Good organization and time management skills.
- Knowledge of accounting principles and procedures including budgetary processes.
- Sufficient supervisory and training skills to work with assigned staff.
- Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
- Ability to work effectively and efficiently during high traffic periods.
Required Experience
Bachelor's Degree from an accredited college or university with a minimum of four (4) years of related experience is required.