SUMMARY OF POSITION:

The Accounts Payable Associate reports to the Controller. This position will be responsible for accounts payable, payment reconciliation, expense review, and associated analysis in an accurate, efficient and timely manner. The Accounts Payable Associate completes payments and controls expenses by receiving, processing, verifying and reconciling invoices. The position also supplies regular reports and identifies improvements in processes to increase effectiveness.

Required Skills

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Oversees the Accounts Payable function

· Reviews invoices for proper approvals and back-up documentation

· Processes invoices, to include coding and entering into Dynamics 365, utilizing a system that includes multiple cost centers and projects

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

· Performs check runs to include Positive Pay

· Acts as a resource to organizational staff on Accounts Payable related subjects.

· Assists with reconciliation of payments and resolves discrepancies. Prepares checks for mailing as needed.

· Maintains vendor master files (paper and electronic) and assists with vendor history research. Acts as liaison with organization vendors.

· Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.

· Verifies vendor accounts by reconciling monthly statements and related transactions.

· Prepares special reports required by management including audit responses, compliance reports, payment analysis and others as assigned

· Assists with month-end closing and subsidiary reconciliation to general ledger

· Produces year-end tax reporting for independent contractors (1099-MISC/1099-NEC)

· Assists with fiscal year end compliance and reporting as well as with budget and audit preparation, as needed

· Assists in year-end audit preparation

· Assists the Controller and the Chief Financial Officer with other duties as assigned

Required Experience

POSITION REQUIREMENTS (EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, WORK DEMANDS):

· B.A. or B.S. degree, preferably in related field

· 5-7 years related experience

· Ability to manage multiple deadlines, work independently, analyze issues, make reasonable judgment calls (including when to ask for input from others), follow up on open questions

· Effective and efficient communication with a diverse group of co-workers and vendors

· Outstanding attention to detail and respect for confidentiality

· Application of common sense to everyday tasks, review of own work for accuracy and completeness, analysis of existing procedures and processes

· Intermediate proficiency with spreadsheets is required; experience with Microsoft Dynamics 365 and Paperless Accounts Payable systems is preferred

GENERAL BGCB EXPECTATIONS:

· HEALTHY BEHAVIOR MODELING – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority. As a result, all staff is expected to model healthy behavior while working with our members.

· INCLUSIVE ENVIRONMENT – BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate. BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.

· CONTINUOUS LEARNING – Building the capacity of staff is central to BGCB. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.

· SAFE SPACES – Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Oversees the Accounts Payable function

· Reviews invoices for proper approvals and back-up documentation

· Processes invoices, to include coding and entering into Dynamics 365, utilizing a system that includes multiple cost centers and projects

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

· Performs check runs to include Positive Pay

· Acts as a resource to organizational staff on Accounts Payable related subjects.

· Assists with reconciliation of payments and resolves discrepancies. Prepares checks for mailing as needed.

· Maintains vendor master files (paper and electronic) and assists with vendor history research. Acts as liaison with organization vendors.

· Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.

· Verifies vendor accounts by reconciling monthly statements and related transactions.

· Prepares special reports required by management including audit responses, compliance reports, payment analysis and others as assigned

· Assists with month-end closing and subsidiary reconciliation to general ledger

· Produces year-end tax reporting for independent contractors (1099-MISC/1099-NEC)

· Assists with fiscal year end compliance and reporting as well as with budget and audit preparation, as needed

· Assists in year-end audit preparation

· Assists the Controller and the Chief Financial Officer with other duties as assigned