Job Description

JOB DESCRIPTION

JOB TITLE: Administrative Assistant

DATE: August 26,2021

Non-Exempt Full-time

REPORTS TO: Department Head

DEPARTMENT: Liens

JOB SUMMARY/OBJECTIVE: We are looking to onboard a new Administrative Assistant to coordinate daily tasks and responsibilities for our trial attorneys. The employee will provide administrative and clerical support to ensure the efficient operation of the department. This position requires an enormous amount of follow-up and coordination; an ideal candidate will be a well-organized individual, possessing keen attention to detail and capabilities of adapting to fast-paced work environments.

JOB DUTIES:

• Organizing/scheduling meetings and conferences
• Maintaining and updating files/databases
• Prepare paper copies, faxes, and other documentation
• Provide direct support to the trial attorneys, ensuring thorough organization of legal and confidential materials
• Execute other administrative/clerical tasks as requested by supervisors

DESIRED COMPETENCIES & SKILLS:

• Excellent typing skills are a must
• Adequate grammar and spelling skills
• Strong organizational skills and sharp attention to detail
• Capable of adapting to fast-paced work environments

SUPERVISORY RESPONSIBILITY: This position does not have any direct reports.

WORK ENVIRONMENT: This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

ESSENTIAL PHYSICAL FUNCTIONS:

• Safely lift and carry objects weighing up to 25 pounds
• Heavy computer and keyboard work
• Sitting for the majority of 8-hour workday

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time position. Days of work are Monday through Friday; hours may be modified, but typically start from 8:00 AM to 5:00 PM, based on an eight-hour workday. Position may also require extra work hours (overtime); schedule may be adjusted according to our operational needs.

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma; associate or bachelor degree in relevant field preferred, but not required
• 1-3 years of administrative experience working with more than 1 executive is required
• Strong computer and keyboard skills
• G-Suite (G-Mail, Docs, & Sheets) and MS Office Suite (Word, PowerPoint, & Excel)
  • Highly organized multitasker with excellent written and verbal communication skills
  • Solid time management skills; capable of prioritizing

EQUIPMENT USED:

• PC Computer
• Fax/Copy Machine
• Telephone

ADDITIONAL COMMENTS: This job description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change the typical duties of the position at any time. Hiring is contingent upon passing a criminal background check and reference checks to our satisfaction. Upon onboarding, training for the respective position will be provided.

STATEMENT OF AT-WILL EMPLOYMENT: Employment at Carpenter Zuckerman & Rowley is employment-at-will. Employment at-will may be terminated with or without cause and with or without notice at any time by the employee or Carpenter Zuckerman & Rowley. Nothing in this job description or in any document or statement shall limit the right to terminate employment-at-will. No manager, supervisor, or employee of Carpenter Zuckerman & Rowley has any authority to enter into an agreement for employment for any specified period of time or to make any agreement for employment other than at-will. Only the Managing Partner of Carpenter Zuckerman & Rowley has the authority to make any such agreement and then only in writing.

Company Description

CZR is one of the largest plaintiff-only law firms in the State of California exclusively dedicated to the representation of injured people. We are known for our aggressive stand against insurance companies and we consistently win multi-million dollar awards on behalf of our clients. Carpenter Zuckerman & Rowley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.