Job Description

JOB TITLE: PAYROLL MANAGER

LOCATION: NEW JERSEY

DEPARTMENT: PAYROLL

Reports to: Chad Fitz and Michael Maloney

O FULL-TIME

O PART-TIME

O SEASONAL

O TEMPORARY

O EXEMPT

O NONEXEMPT

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Extensive knowledge of the payroll function including preparation, balancing, internal controls, and taxes

· Develop systems to process field payroll account transactions (e.g., salaries, benefits, garnishments, deductions, taxes and third-party payments)

· Self-starter that places an emphasis on accuracy, completeness, and work product ownership, with the ability to prioritize and complete tasks with competing deadlines

· Maintains field payroll information by designing systems, directing the collection, calculation, and entering of data.

· Advanced experience and knowledge of UKG or ADP Enterprise HR and Kronos Central or Dimension Timekeeping experience. Implementation experience a big plus

· Experienced with reporting writing, query tools and MS Office Suite (i.e., pivot tales, formulas Prior experience with benefit programs laws, regulations

· MUST HAVE: Previous experience with UKG payroll processing

· Updates hourly and Biweekly payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.

· Pays field employees and contractors by directing the production and issuance of paychecks or electronic transfers to bank accounts.

· Prepares payroll reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

· Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.

· Balances the payroll accounts by resolving payroll discrepancies.

· Provides payroll information by answering questions and requests.

· Maintains field payroll guidelines by writing and updating policies and procedures.

· Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

· Maintains employee confidence and protects field payroll operations by keeping information confidential.

· Manage the relationship with third-party background/drug screening partners and resources.

· Review, opine and present to management any negative screening results for field employees and contractors in accordance with the company policy and contractual obligations.

· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

· Completes operational requirements by scheduling and assigning employees; following up on work results.

· Coordinate timekeeping and payroll systems.

· Oversee processing of field payroll changes (e.g. new hires, terminations, raises) and system upgrades.

· Ensure compliance with relevant laws and internal policies.

· Supervise and coach field payroll personnel and assistants.

· Liaise with auditors and manage field payroll tax audits.

· Collaborate with Field Personnel, Field Operations and Accounting teams.

· Maintain accurate records and prepare reports.

· Resolve issues and answer payroll-related questions.

· Oversees the daily workflow of the department

Performs other duties as required and assigned.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

· Proven experience as a payroll manager or similar role, minimum of 10 years required

· Recent and proven experience with payroll software/HRIS (e.g. ADP Workforce Now, SAP, Kronos)

· Current knowledge of payroll procedures and related laws for both salary and hourly employees, as well as contractors

· Excellent understanding of multi-location payroll and taxes

· Skilled in MS Office (especially Excel)

· A keen eye for detail

· An analytical mind and good math skills

· Outstanding communication skills (written and oral)

· Excellent professional attitude and willingness to assist others

· Organizational and leadership skills

· BS/BA in Business Administration, Accounting, Human Resources or related field professional certification (e.g. CPP, CPM) is a plus

PREFERRED REQUIREMENTS: None

PHYSICAL REQUIREMENTS AND SPECIAL DEMANDS:

· Evening and weekend work may be required as work requirements demand in accordance with company seasons