The Office Administrator is responsible for maintaining and supporting project management functions and accounting activities for the facilities department and other associated office support functions.

This is a full-time, exempt position.

DUTIES AND RESPONSIBILITIES:

• Plans, organizes, and monitors the department budget and individual unit budget expenditures
• Prepares and analyzes budget records, accounts, & reports
• Reconciles department credit card and petty cash requests
• Responsible for purchasing classroom and office furniture
• Maintains service contracts and acquires various vendor services regularly for purchases and training
• Prepares monthly/yearly department financial reports, tracks capital projects and capital equipment spending
• Responsible for the administration of the work order software
• Coordinates moving of faculty belongings each year during move cycle 
• Assists with coordination of finishes for construction projects
• Maintains the department’s regulatory and compliance records and trainings
• Coordinates vehicle reservations, maintains driver licenses and associated records database
• Responsible for collecting and maintaining required documentation for contractors
• Schedules on call rotation for facilities management employees
• Coordinates Board of Trustee material and takes minutes of committee meetings
• Orders and maintains office supplies and uniform inventories
• Maintains faculty housing data used to create a digital library of each residence’s owner’s manuals
• Assists with planning of department events and functions

REQUIREMENTS:

• 4-year business degree
• Minimum 2 years relevant experience
• Proficient in Microsoft Office and School Dude software (or another work management system)

WORKING AT CHOATE: Choate Rosemary Hall is a coeducational, independent secondary school located in central Connecticut with 850 boarding and day students and over 400 employees. Choate serves intellectually gifted and motivated students of diverse backgrounds from across the globe whose commitment to serious study is enhanced in an academically challenging and personally supportive setting.

Choate provides students with transformative and meaningful experiences that instill lifelong habits of learning, leadership, and service, shaped by innovative and passionate educators. Teaching faculty at Choate are innovative, collaborative, and committed to our students' intellectual, social, emotional, and character development. Our faculty understands that each of our students has the potential for growth and works to encourage students to develop their own ideas and voices in learner-centered environments.

For its students and employees alike, Choate strives to be a diverse and inclusive community where all feel valued and embraced. On our campus, principled individuals from diverse backgrounds are united through common purpose, active engagement, and mutual respect. We celebrate differences and the richness of our varied backgrounds and experiences. Recognizing that working in an inclusive community can also present challenges, we embrace those challenges through ongoing dialogue and interaction, enhancing empathy and appreciation for those whose perspectives differ from our own.