Part-time Assistant for the Morgan County Clerk Records Office, responsible for supporting office functions and operations.
DUTIES:
Assist in the filing and organization of physical and electronic records to ensure easy access and retrieval.
Input and update data in the database/system accurately, ensuring integrity and confidentiality of sensitive information.
Perform regular audits of records to verify accuracy and compliance with company standards and policies.
Prepare reports and summaries from records as needed for various departments and management.
Respond to inquiries and provide assistance regarding records and information requests from staff and external parties.
Assist in the development and implementation of record-keeping procedures and policies.
Maintain a clean and organized records area, ensuring adherence to safety and compliance standards.
Support training of staff on record-keeping practices and electronic filing systems as necessary.
Participate in special projects related to records management as needed.
Performs related duties as assigned.
JOB REQUIREMENTS AND DIFFICULTY OF WORK:
High school diploma.
Working knowledge of standard office policies and procedures with computer skills, including word processing, spreadsheet, presentation, email, internet, and Department-specific software systems, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare correspondence and documents and write news releases, as required. Ability to maintain accurate files.
Ability to file, post, and mail materials.
Ability to properly operate standard office equipment, including computer, telephone, fax machine, copier, and printer.
Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.
Shall comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to provide public access to or maintain confidentiality of Department records and information according to state requirements.
Ability to count, compute, and make simple arithmetic calculations.
Ability to apply knowledge of people and locations and to plan and layout assigned work projects.
RESPONSIBILITY:
Incumbent performs duties according to seasonal deadlines and a flexible, customary routine. Incumbent receives indirect or occasional supervision with assignments guided by definite objectives using a variety of methods or procedures and refers to supervisor for unusual matters, such as policy interpretations. On rare occasions, decisions are made in the absence of specific policies and procedures. Errors are primarily detected or prevented through prior instructions from supervisor. Undetected errors may result in loss of time to correct error and/or inconvenience to other agencies and/or the public.
PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other County departments, title companies, banking institutions, surveyors, other companies or agencies, and the public for the purposes of exchanging information, negotiating, and explaining policies and procedures.
Incumbent reports directly to the Clerk.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a standard office environment, including sitting/walking at will, sitting for long periods, lifting/carrying objects weighing under 25 pounds, reaching, bending, keyboarding, close/far vision, color/depth perception, speaking clearly, and hearing sounds/communication.
Incumbent is occasionally required to work extended hours.