Job Description

The Client Service Representative is entry level and will support the records retrieval department in the collection of medical records, radiology film, insurance documents, medical billing, and employment records for legal purposes. Hours are Monday through Friday from 8 AM - 5 PM. Full benefits, including health, dental, vision, FSA, PTO, paid holidays, and a 401K plan. Compensation to start is $18/hr.

• Provide daily status/updates to various clients via phone, emails, memos, and e-faxes
• Continually monitor and communicate with different facilities to follow-up for records production by making daily calls, emails, fax status checks, and mailing out reminder letters
• Prepare and send out new serve documents daily for service
• Consult with clients and staff to issue/reissue new requests
• Match, review, and process records and documents based on
requested parameters of subpoenas and authorizations
• Issue payments, obtain and provide additional information/documents to custodians so they can process requests
• Close and notify all parties of orders that are being canceled, reissued, or received objections

• Input status/codes in our proprietary software to ensure information for each order is up to date

• Perform other job duties as assigned by Management

Qualifications

Education :

• High School diploma or GED
• Office experience is desired
• Experienced in good customer service and professional phone knowledge and etiquette
• Experience receiving and making a high volume phone calls
• Strong organizational skills
• Strong ability to multitask and prioritize work effectively, while remaining calm under pressure.
• Understanding of computers and Microsoft Office Products (Word and Outlook)
• Ensures tracking of client orders in company database to build contact history, identify trends, facilitate relationship building and provide management and client reporting
• Data Entry skills/typing 40-60 WPM

Shift Availability:

• Scheduled hours for this position is Monday - Friday 8:00 am-5:00 pm (IN OFFICE ONLY)
• Starting wage is $18/hr depending on experience and reviewed at 90 days

Additional Information

All your information will be kept confidential according to EEO guidelines.