Gilliatte General Contractors, Inc. is looking for a Project Manager Administrative Assistant to provide admin support to the project management team. This position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments.

Skills required:

Proficient in Microsoft Office Applications

Experience with construction submittal processes preferred

Detail-oriented and organized

Switchboard Skills (as needed when receptionist away from desk)

Excellent time-management and the ability to prioritize tasks

Overachieving attitude and enhanced work ethic

Experience with AIA (American Institute of Architects) contracts/software preferred

Excellent verbal and written communication skills

Knowledge of general construction industry

Ability to meet deadlines

Ability to work in stressful situations

Job Description Detail

Duties will include:

Coordinate and support all areas of the project from start up to closeout

Create, track, and manage flow and distribution of submittals

Prepare the project closeout documentation

Preparation and revision of construction contracts, including owner change orders and other related documents as directed by the project management team

Preparation of subcontractor contracts, purchase orders and change orders

Preparation and distribution of RFI’s to architects, owners, subcontractors, and superintendents

Distribution of ASI's to Subcontractors, and superintendents

Project database information entry

Preparation of owner/subcontractor progress meeting minutes

Maintain job file records

Fielding telephone calls

Filing

Other tasks as assigned

Job Type: Full-time

Benefits:

401(k) with matching

Dental insurance

Health insurance

Health savings account

Paid time off

Vision insurance

Schedule:

8-5pm

Monday to Friday

Experience:

construction administration: 2 years (Preferred)

Work Location:

One location

Work Remotely:

No