Job Description

ACCOUNTS PAYABLE SPECIALIST

SEARCHING FOR A TEAM MEMBER WITH EXPERIENCE IN ACCOUNTS PAYABLE. THE IDEAL CANDIDATE MUST BE ABLE TO MULTI-TASK IN A DYNAMIC WORK ENVIRONMENT AND WORK WELL WITH OTHERS.

JOB REQUIREMENTS:

• Process invoices for Properties which includes: verifying invoices, checking invoice amount to contract and budget, GL coding, obtaining appropriate approvals and entering in accounting system (Yardi Voyager 7s)
• Responsible for all Job Costs matters: issuing codes, compliance to internal procedures, variance analysis, budgets, etc.
• Process recurring payments for monthly contracts, utilities and emergency check requests
• Processing weekly vendor payments.
• Matching checks with invoices for weekly mailing and filing all backup as appropriate
• Working with Property Managers and Asset Managers to research the status of accounts
• Support Property Managers, and field staff with appropriate training in company policy.
• Process intercompany invoices.
• Allocate portfolio invoices to the appropriate Investment Property.
• Set-up vendors in accounting software included issuing vendor codes, inputting W9 and insurance details on vendor ledgers and ensuring set up is accurate for year end 1099 filings
• Processes vendor reconciliations.
• Assists the Executive Team with property expense data.
• Processes scheduled payment and their respective notification.
• Assists Supervisor with amounts and dates of pending financial responsibilities.
• Assist in monthly and year end close
• Assists with the maintenance and testing of internal controls, accounting policies and audit requests as it relates to the accounts payable functions.

QUALIFICATIONS

• Strong Excel skills
• Excellent verbal and written communication, planning and organizational skills
• Detail oriented.
• Conscientious about timeliness of assignments and quality of work product
• Multi-tasking and prioritization
• Flexible team player
• Ability to work independently with little supervision.
• Must be able to adapt and flex to a changing environment
• Must be reliable and prompt

EXPERIENCE:

• Commercial Real Estate Experience preferred
• 2-3 years of full cycle A/P
• Understanding of accounting for coding purposes; capital vs expense, balance sheet vs P&L and account reconciliations
• Excellent computer skills in the operation and functioning of all programs used by the organization, Microsoft Office (Excel, Word, Outlook, PowerPoint) and Yardi Voyager 6.0

Company Description

Commercial Real Estate Luxury Brand