Benefits:

Competitive salary

Opportunity for advancement

Training & development

REPORTS TO: Directly – President, Vice President, Controller; Indirectly – Operations Manager

MISSION: Manage activities, resources, and responsibilities of AR and AP in conformance with established policies, practices, and procedures

The ideal candidate is detail-oriented, computer savvy, and has a strong understanding of accounting, payments, and budgets.

ESSENTIAL DUTIES:

· QuickBooks: create invoices, apply payments and reconciliation

· Perform and manage daily operations of accounts payable, expense reimbursement, credit card monitoring, bank reconciliations, accounts receivable invoicing and cash receipts, and cash flow management.

· Ensure compliance with internal controls and both company, customer and vendor requirements, and government regulations.

o i.e. W-9s for all subcontractors

o Certificates of insurance: GL, auto and worker’s comp

o Conditional and Unconditional releases

· Reconciliation of customer and vendor aging’s and coordinate audit requests

· Prepare customer and vendor credit applications and access payment portals.

o i.e. Net accounts - Thompson, Sherwin Williams, Chevron

· Ensure that all signed subcontracts include the correct schedule of values.

· Review general contractor contracts for inclusions and exclusions including but not limited to

Endorsement requirements

Scaffolding terms

· Oversee month-end closing activities and reporting for AR and AP

· Prepare weekly payment schedules and cash flow requirements.

· Other duties when needed.

OTHER DUTIES AND RESPONSIBILITIES

Collaborating with other departments to handle account issues

Constant review of policies and procedures

Continuously monitoring and improving Buildertrend and other technological practices

Qualifications:

Advanced knowledge of Quickbooks, Excel and accounting software

Familiarity with Microsoft Word, Outlook, Teams, and PowerPoint

Strong understanding of accounting principles and best practices

Excellent problem-solving and research skills

Strong written and verbal communication skills

Commitment to accuracy and attention to detail