Benefits:

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Job Summary

Advanced Facility Solutions is the premier facility service provider across NJ, NY, PA, CT, and FL. We specialize in delivering comprehensive management, labor, materials, and equipment for the installation and maintenance of electrical systems, lighting, HVAC, plumbing, and other facility solutions. Our team of highly trained professionals is dedicated to fulfilling client requests promptly and cost-effectively while ensuring the highest quality service. We are currently looking for a skilled Construction Administrator/Coordinator with experience in a variety of commercial construction projects, including new builds, retail and office fit-outs, renovations, and remodels. If you have a strong track record in project coordination and a commitment to successful outcomes, we would love to hear from you. Join our team and become an integral part of our exciting construction projects!

Responsibilities

Coordinate and effectively communicate with trade contractors and suppliers to ensure project progress

Manage appointments and maintain a detailed calendar of events

Organize meetings, take precise minutes, and assist with writing emails, memos, contracts, change orders, and AIA documents

Contribute to the production of company reports to support decision-making processes

Maintain an efficient electronic filing system for easy document retrieval

Develop, update, and uphold essential office procedures to streamline operations

Track budget and costs, overseeing purchasing of materials, conducting scope reviews, and analyzing project requirements

Manage submittals, invoicing, construction documentation, and set up supplier accounts

Handle a significant volume of phone communications including cold calls and follow-ups to support project demands

Qualifications

Proven experience in construction administration within a variety of trades including carpentry, flooring, drywall, millwork, paint, plumbing, electrical, HVAC, sprinkler systems, site civil work, concrete, masonry, and steel

Previous role as a Construction Administrator/Coordinator or related position in the construction industry

Proficiency in operating standard office equipment such as printers and fax machines

Advanced computer skills with expertise in Microsoft Word, Outlook, PowerPoint, Adobe Editor, and MS Project

Exceptional organizational abilities with strong time management skills to effectively prioritize multiple projects