Job Description

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

The EXECUTIVE ASSISTANT will provide high-level administrative support to the CEO. This role also organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

DUTIES AND RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange executive travel and accommodations.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by CEO.
• Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the CEO is involved with.
• Manage the CEO’s contacts
• Manage personal residences and business investments. a.k.a. Family Office.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle executive matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad-hoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues

QUALIFICATIONS:

• 5+ years of experience required in working in a CEO / President / C-Level assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Willingness to stay up to date with the latest administrative methods and technology.
• Excellent attention to detail

ATTRIBUTES:

• BUSINESS SENSE - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• COMMITMENT TO EXCELLENCE - perform duties at the highest level possible on a consistent basis.
• EXCELLENT COMMUNICATOR - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to WORK WITH SENSITIVE INFORMATION.
• TEAM PLAYER - have team-oriented experience and approach.
• SERVICE FOCUS - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to THINK OUTSIDE OF THE BOX with a SENSE OF URGENCY

HELIX Electric is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, or any other characteristic protected by law.

Company Description

Founded in 1985, Helix Electric is now one of the largest electrical contracting companies in the nation specializing in design-build and highly complex electrical projects. We deliver consistently powerful results by bringing passion, partnership and pride to every project and by building strong relationships with our clients based on honesty, trust and reliability. We have 10 0ffices nationwide and possess a culture built on the foundation of team work, safety, family, customer service, continued learning and opportunity for upward career growth.