Job Title: Real Estate Project Administrator
Company: AGM Management LLC
Work Location: Troy, MI (onsite only)
Job Type: Full-Time
About Us:
AGM Management is a property management company dedicated to providing affordable housing to seniors and families. We believe that everyone deserves a safe and comfortable place to call home.
Position Overview:
We are seeking a skilled Real Estate Project Administrator to join our team and play a crucial role in maintaining our 40-property portfolio of apartment buildings. The ideal candidate will work out of our headquarters in Troy, MI. This role includes coordinating and tracking work orders, managing contractor agreements, and ensuring proper documentation of permits and compliance with local regulations. The administrator also prepares budgets, schedules, and reports, while maintaining organized records of all renovation and maintenance activities. Acting as a liaison between property managers, vendors, and contractors, the position ensures seamless communication and timely project completion.
Responsibilities:
- Develop and maintain purchasing relationships with construction and maintenance vendors.
- Attend meetings with sub-contractors, lenders, and government agencies.
- Obtain contractor bids, aid in the decision-making process, and draft construction and service contracts.
- Manage, collect, and organize contract documents and tasks to ensure contracts are fully executed and completed.
- Manage, collect, and organize vendor invoices to ensure quality, time, and cost of work being performed is as expected.
- Develop, deploy, and manage training material, technology, and project tracking for Maintenance staff and Supervisors of capital improvement projects.
- Monitor renovation budgets, schedules and purchases.
- Monitor progress and schedules of contractor work and material deliveries.
- Monitor and manage properties' recurring services, track costs, provide feedback to improve the quality of work, and methods to control expenses.
- Maintain standard material pricing and order lists with internal and external stakeholders.
- Manage the collection and payment of the department's expenses.
- Perform other duties as deemed appropriate.
Qualifications
**__**Roles at this level typically require a university degree with two or more years of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certifications and experience may be considered.
- Excellent analytical skills: data analysis, logical thinking, research, creativity and communication of findings.
- Communication skills: communicate clearly, concisely, and professionally with a style tailored appropriately to the audience.
- Decision-making skills: strategic, tactical, and operational problem-solving.
- Ability to pay attention to detail while handling a high volume of work.
- Self-motivated and proactive – takes initiative and seeks responsibility.
- Previous experience in the construction industry is helpful but not required.
- Minimum of Intermediate-level Proficiency in Microsoft Excel
__Benefits:
- Competitive salary and performance-based bonuses.
- Comprehensive benefits package, including health, dental and vision insurance.
- Retirement savings plan with company match.
- Paid time off and holidays.
- Professional development and training opportunities.
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