Contract Project Coordinator

MUST be local to New York City, Hybrid Schedule at least 2 days in office

This position will support the Project Management Organization under Technology, managing the process of onboarding new projects for IT review and executive review and approval. You must be a self-starter who can work independently and coordinate with project managers and senior business and IT stakeholders.

Primary responsibilities:

• Ensure projects are aligned to defined strategic targets with required level of detail.
• Create and manage documents and communications across all the appropriate governance channels.
• Responsible for the quality assurance process as it relates to the project intake data submitted
• Coordinate budget review and approval process with Finance Team for approved projects.
• Prepare PowerPoint and presentations in front of varying audiences
• Manage upkeep of training documents.
• Ensure that project managers are adhering to Governance standards
• Create process flow charts for Governance Standards, training and management decks.
• Requirements gathering/ Business Analysis for projects enhancing Demand and Intake Process.

Major Responsibilities:

• Manage project intake and update process
• Provide appropriate information and updates for senior management and other key stakeholders.
• Provide end to end governance and oversight on Demand Process
• Work with management on new budget requests
• Engage internal clients to understand their needs and where and how to provide governance and support on new project submissions.
• Create and maintain accurate process documents – reporting, metrics, processes, RACI,
• Promptly escalate any delays or issues and address conflicts.
• Help project teams create their intake forms with accuracy meeting budget requirements.
• Create strong presentations using PPT and Visio for senior management; training and new rollouts
• Advanced level experience in Microsoft tools – PPT, SharePoint, Visio, Excel
• Produce meeting minutes, and have face-to-face meetings
• Recognize issues and proactively create ways to mitigate their impact.
• Manage meeting communications and documentation- Excellent written and verbal communication skills Communicate with different stakeholder audiences.

Required Qualifications:

• Work experience in a PM or BA capacity
• Understand E2E Project Lifecycle
• Cross functional experience to multiple business services / corporate functions
• Superior communication skills: both written and oral with technical and non-technical staff
• Solid knowledge and expertise in the use of project management methodologies and tools