Contracts Administrator

LaBine and Associates

Contracts Administrator

Concord, NH +1 location
Full Time
Paid
  • Responsibilities

    The Contracts Administrator is responsible for purchase order execution and contract administration; including documentation, purchase order/contract maintenance, and assist in development of proposals to support Government customers.

    Essential Functions

    • Prepare and execute purchase requisitions, Request for Quotation (RFQ), obtain quotes from suppliers, and analyze for competitiveness.
    • Purchase materials, supplies, services, etc. and prepare file documentation i.e. sole source justifications, best value, price analysis determinations, etc.
    • Coordinate contract flow-downs and terms and conditions with contracts manager.
    • Participate in proposal activities.
    • Perform close out duties associated with subcontracts and contracts
    • Monitors and updates entity registrations in SAM.gov
    • Compile and maintain, administer purchase order/contract records/credit card orders IAW with state and federal regulations, contract requirements, and company policies and procedures.
    • Ensure compliant record retention practices.
    • Ensures the executed NDA, Teaming Agreements and Terms and Conditions are filed in the appropriate document management system or file locations.
    • Prepare various agreements such as Non-Disclosure Agreements (NDA’s), Teaming Agreements, Memorandums, etc. for management review and execution.
    • Assist project team in the preparation, review, and execution of contracts.
    • Assist in project cost management, and coordinate issue resolution with vendors and customers.
    • Maintain purchasing/contract file(s); prepare and control all modifications and correspondence.
    • Interface with internal/external customers to provide PO/Contractual guidance, advice, and support contract and program managers.
    • Draft contractual correspondence for review and execution.
    • Perform all other position related duties as assigned or requested.

    Qualifications

    • Bachelor’s degree in Business Administration, Finance, or other related field.
    • 1-2 years experience purchasing/procurement with knowledge in contract administration practices.
    • Experience and knowledge in purchasing and purchasing procedures.
    • Proficient with a computer, including Microsoft Office programs.
    • Strong administrative skills. Must be very detail oriented.
    • Excellent oral and written communications.
    • Ability to analyze a problem and recommend solutions, and problem-solving skills.
    • High level of patience and service.
    • Strong organizational, multi-tasking, and time management skills.
    • Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers.
    • Limited travel may be required.

  • Locations
    Concord, NH • Reston, VA