Job Description

The Contracts Manager is responsible for overseeing the entire contract lifecycle with emphasis on pre-award and RFP processes. This role requires expert knowledge of contract administration, negotiation techniques, and procurement procedures to ensure organizational compliance and maximize value from vendor relationships.

Core Responsibilities

Pre-Award/RFP Management (50%)

• Lead the development, review, and issuance of Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotations (RFQs)
• Design evaluation criteria and scoring methodologies for vendor proposals
• Coordinate pre-proposal conferences and site visits with potential bidders
• Manage the proposal evaluation process, including assembling and guiding selection committees
• Conduct cost and price analysis to determine fair and reasonable pricing
• Prepare comprehensive bid analysis reports and recommendations for leadership
• Ensure compliance with organizational procurement policies and applicable regulations
• Lead negotiations with prospective vendors to secure favorable terms and conditions
• Draft and finalize contract documents incorporating all negotiated terms
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable

Contract Administration (30%)

• Maintain contract management systems and documentation repositories
• Monitor vendor performance against contractual obligations and service level agreements
• Process contract modifications, amendments, and change orders
• Manage contract renewal cycles and termination processes
• Coordinate contract closeout procedures and documentation
• Conduct post-contract reviews to identify lessons learned and process improvements

Risk Management & Compliance (20%)

• Identify and mitigate contract-related risks
• Ensure adherence to organizational policies and applicable laws/regulations
• Maintain current knowledge of industry best practices and regulatory changes
• Develop standardized contract templates and procurement procedures
• Maintain proper documentation for audit purposes
• Provide training to staff on contract processes and compliance requirements

Qualifications

Required

• Bachelor's degree in Business Administration, Supply Chain Management, Law, or related field
• 5+ years of progressive experience in contract management with specific focus on pre-award and RFP processes
• Demonstrated experience developing RFPs and managing competitive bidding processes
• Proven track record of successful contract negotiations
• Strong understanding of contract law and procurement regulations
• Excellent analytical and problem-solving abilities
• Superior written and verbal communication skills
• Proficiency with contract management software and MS Office suite

Preferred

• Professional certification such as CPCM (Certified Professional Contract Manager), CFCM (Certified Federal Contracts Manager), or CPP (Certified Procurement Professional)
• Experience with public sector procurement processes
• Knowledge of specific industry regulations relevant to our business
• Experience with e-procurement systems and digital contract management tools

Competencies

• Strategic thinking and planning
• Attention to detail and accuracy
• Negotiation and conflict resolution
• Financial analysis
• Project management
• Time management and organizational skills
• Ethical decision-making
• Relationship building and stakeholder management
• Adaptability and flexibility

Work Environment

• Primarily remote work based in Houston, TX, or Denver, CO
• May require occasional travel to vendor locations or other company sites
• May require extended hours during peak procurement cycles or critical contract negotiations

Reporting Structure

• Reports to: Director of Procurement/Chief Procurement Officer
• Supervises: Contract Specialists and Contract Administrators (if applicable)

Additional Information

*On-site presence and requirements may change depending on our client's needs

*Qualified candidates with arrest or conviction records will be considered for employment in accordance with LA County ordinance and CA law.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

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_It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. _

_Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. _