Job Description

Job description

CONSTRUCTION RECEPTIONIST/ASSISTANT

Quickly growing Commercial and Industrial construction company looking for someone with great organizational and people skills to join our team as a receptionist/assistant with a focus on data entry and customer service. Immediate responsibility is to take over the day to day operations of answering all phones, assisting with invoice input, running errands as needed and walking dog.

ROLES AND RESPONSIBILITIES

RECEPTION:

• Answers IP phone system and routes phones calls as needed
• Take messages and distributes them to appropriate parties or transfers to voicemails

FILING AND RECORDS: • Assists with annual insurance audit preparation and maintains all COI record information for vendor, ensuring it is current prior to vendor payments • Files paid invoices into coding system and maintains job folders in filing room so that previously paid items can easily be located. • Assists with tracking of contracts sent out for signature and ensures they return signed and are scanned into file system.

BILLING:

• Data Entry (Sage Construction 100 and QuickBooks)
• Process all new incoming invoices by placing them in appropriate job folders for Project Managers to cost code
• Input same invoices into accounting system once they are coded ensuring they are not over budget
• Tracks change order entry in system and communicate with the same above to verify accuracy
• Oversee input and reconciliation of company credit cards
• Receives, processes and maintains receipts from field posting to jobs to match checks and credit cards used.
• Assists with acquiring receipts for cost plus jobs to provide to owners upon billing.

Misc:

• Runs errands as needed, including but not limited to: blueprint printing, check pickup/delivery, occasional bank runs and other needs.
• Walks owner’s dog (who stays in office) as needed
• Maintains office supplies and alerts office manager when items need ordering

SKILLS AND QUALIFICATIONS

• Willingness to help all operating efforts when needed

• High energy and positive attitude

• Strong integrity, honest and dependable

• Extremely self-motivated, with passion to succeed

• Must be proficient in computers. Excel, Word, Adobe, Internet are necessities.

• Preference will be given to people with experience in QuickBooks and/or Sage

• Construction Software (formerly Sage Timberline).

Job Types: Full-time Work Location: Raleigh Office Location

BENEFITS:

• Paid accrued 5 days’ vacation and 5 days sick time with vacation rollover for unused
• 50% company sponsored health insurance (starts on 1st of month after hire date)
• 50% company sponsored dental insurance (starts on 1st of month after hire date)
• 50% company sponsored vision insurance (starts on 1st of month after hire date)
• 401k matching up to 3% after 6 months employment

Typical start time: • 8AM Typical end time: • 5PM Schedule: • Monday to Friday

Company Description

Cooper Tacia General Contracting Company is the product of a partnership formed between two high school students, John Cooper and Chris Tacia, in 1996. The two began a business splitting firewood and selling it by the truckload to local folks around Sanford, NC. Later they partnered with another group and expanded their business into Chapel Hill and Cary. Proceeds from selling firewood became the seed money for a small development in Western Harnett County. That development eventually led to the formation of Cooper Tacia General Contracting Company. In its first years Cooper Tacia had three main functions; it was a development company, a construction company and a real estate company. As our business grew, we eventually were split into two different companies with Century 21 Southern Realty handling all of our real estate business, leaving Cooper Tacia General Contracting Company to focus solely on construction. In the past, Cooper Tacia has completed many million dollars’ worth of construction projects in Central North Carolina, South Carolina and Southern Virginia. Our projects range from $25,000 renovations and $500,000 fit-ups, to $3,000,000+ new home and office construction. Our past residential clients include many dozens of valued home owners and our commercial clients include companies such as Enviva Pellets, Centro Restaurant, Bida Manda Laotian Restaurant, Belk Stores, Ferguson Enterprises, the Sanford Area Association of Realtors, McCurry Enterprises, Caldwell Banker, S.O.T.S., Carolina Trace Country Club and Airgas National Welders. Solely focusing on commercial and industrial construction at this time, only handling very limited residential, Cooper Tacia has projects active in North and South Carolina including renovations of community centers, new steel frame erections at multiple plant sights and even an invasive stair case addition at the ECU school of Medicine in Greenville, NC.