Job Description

** Job Purpose**

The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing for the Universal Studio Group division.

Essential Responsibilities

Provide executive administrative support including but not limited to:

• Answering high volume phones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Heavy calendar scheduling including prioritizing and resolving conflicts and competing demands, and proactively scheduling meetings with internal and external attendees, work with Publicity team to organize small-to-large-scale meetings.
• Book all travel arrangements and reconcile purchasing cards, travel receipts, and expense reports,
• Handle ad hoc office administrative duties for Communications dept (create meeting agendas, set up meeting logistics and tech needs, coordinate catering, office supply orders, submit visitor passes and check-in instructions, prepare internal and external correspondence, creating presentations, etc.)
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Maintain/update press contact database and business contacts
• Assisting with special projects, including research, data collection, and follow-up
• Track, reconcile and file departmental invoices/accounting alongside the manager of corporate communications
• Create coverage reports for key department press releases and announcements; assist in preparing key dates and other departmental reports for review
• Stay on the pulse of industry trends, including relevant social media and breaking news
• Works cross-functionally with teams across the division including marketing, digital, research and programming to provide communications support
• Support Communications team on series campaigns and events as needed
• Maintain standards of strict confidentiality with respect to all matters and documents
• Perform other duties as assigned

Qualifications

** Basic Requirements:**

• Minimum of 2 years of executive administrative experience supporting senior level executive(s)
• Minimum of 2 years of professional experience with Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

** Desired Characteristics:**

• Experience with Canva or equivalent application such as Storydoc as well as working knowledge of PR coverage tools (i.e. Releasd, Muck Rack, Critical Mention, Cision, etc.)
• Bachelor’s degree
• Passion for Public Relations
• Superior organization and ability to meet tight deadlines in a fast-paced environment
• Ability to multitask while handling significant incoming requests.
• Excellent writing skills with attention to detail
• Proactive, highly resourceful, a problem solver, strong external and internal communications skills
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Ability to work both independently and with a team

** Additional Requirements:**

• Willingness to travel and work overtime, and on weekends with short notice
• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week, or as needed

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $50,000-$60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.